Job: Accounting Assistant

Reports To: Accounting Manager

Summary/Objective

The Accounting Assistant will assist in accounts receivables to ensure timely payments, assist with marking invoices and Purchase orders paid. Research delinquent invoices and facilitate timely payments. Maintain and file internal and external accounting records, assist in general accounting and administrative tasks as necessary. Assist with other accounting projects.

Essential Functions

1. Track and process physical and electronic payments received from customers.
2. 1099 payroll entries on bi-weekly basis.
3. Maintain extensive database with daily updates
4. Manipulation of data from multiple sources to ensure accurate uploads and reporting
5. Monthly reconciliations of revenue and cost of goods sold
6. Calculate accruals on a monthly basis during month-end closing.
7. Proven problem solver that takes initiatives.
8. High degree of accuracy and attention to detail
9. Ability to communicate with various levels of management.
10. Performs other related duties as assigned.

Competencies

1. Leadership - Exhibit’s confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
2. Strong Communicator - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings; Writes clearly and informatively.
3. Decision Making - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
4. Teamwork Orientation - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
5. Technical Capacity - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
6. Learning Orientation - Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
7. Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
8. Results Orientation - Anticipate, identify, and effectively deal with problems and risks; plan for contingencies to deal with unexpected challenges. Remains open to others' ideas and tries new things.
9. Diversity - Demonstrates knowledge of company EEO policy; Shows respect and sensitivity for cultural differences; Recognize the value of diversity; Promotes a harassment-free environment; Appreciates a diverse workforce.
10. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
11. Adaptability - Adapts to changes in the work environment; Manages competing demands; Change’s approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Supervisory Responsibility

This position will have no supervisory responsibilities at this time.

Work Environment

Work location to be determined and may be in office or remote at the discretion of management or based on department needs.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Position Type/Expected Hours of Work

This is a full-time position: Specific workdays will be assessed based on volume of work but shall not fall below 5 days in a standard work week.

Travel

This position typically requires up to 10% travel but can be more in CAT situations based on department need.

Preferred Education and Experience

1. Bachelor’s degree or equivalent job experience in a Finance related field.
2. Familiar with basic accounting procedures and ability to conduct monthly reconciliation reports.
3. Strong analytical, organizational, and problem-solving skills
4. Acute attention to detail, ability to prioritize responsibilities to meet required deadlines.
5. Proficient in Microsoft excel.
6. Possess excellent analytical and problem-solving skills.
7. Excellent organizational skills with attention to detail.
8. Adaptable to changing work requirements.
9. Ability to function well in a high paced and at times stressful environment.