We are seeking an organized and dependable Administrative Assistant to support daily office operations and administrative activities. This role is ideal for someone who enjoys keeping things running smoothly, managing multiple priorities, and providing support across a variety of office functions.

Responsibilities:

• Manage day-to-day office operations and provide administrative support to leadership and team members.
• Coordinate calendars, schedule meetings, reserve conference rooms, and organize travel arrangements as needed.
• Prepare, edit, and distribute reports, presentations, correspondence, meeting materials, and other business documents.
• Review invoices, track payments, assist with accounts payable processes, and maintain accurate records.
• Serve as a point of contact for vendors, service providers, and building management regarding office needs and maintenance requests.
• Monitor office supply inventory, place orders, and ensure the office remains stocked and organized.
• Coordinate office logistics, including mail distribution, shipping, courier services, and package tracking.
• Support new hire onboarding by preparing workstations, coordinating equipment, and assisting with orientation logistics.
• Maintain electronic and paper filing systems, ensuring documents are accurate, organized, and easily accessible.
• Enter, update, and maintain information in company databases, spreadsheets, and internal systems.
• Assist with planning employee meetings, events, and team activities.
• Handle confidential information with discretion and professionalism.
• Help coordinate special projects and provide additional administrative support as business needs require.

• 3+ years of administrative, office support, or office coordination experience.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience managing calendars, scheduling meetings, and coordinating travel arrangements.
• Strong organizational skills with the ability to handle multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work independently and as part of a team.
• Experience supporting day-to-day office operations and administrative processes.
• Professional, dependable, and customer-service-oriented approach.