We are looking for a detail-oriented Administrative Assistant to support office operations. This contract-to-hire position will provide broad administrative support to department leaders and internal teams, helping maintain efficient workflows, organized records, and responsive communication across the office. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities while handling confidential information with discretion.

Responsibilities:

• Prepare, revise, and organize correspondence, reports, presentations, and other business documents for managers and department leaders.

• Respond to routine office questions from employees and external contacts, and direct more complex matters to the appropriate person when needed.

• Maintain office reference materials such as organizational directories and seating arrangements to ensure information remains current and accessible.

• Coordinate meeting logistics, support event setup, capture accurate notes, and distribute meeting summaries to participants.

• Arrange business travel, reserve accommodations, and assemble clear itineraries and schedules for leaders and team members.

• Submit and track expense documentation for management while ensuring records are complete and properly organized.

• Manage filing systems, oversee document storage and retrieval, and help keep administrative records accurate and easy to access.

• Order and monitor office supplies, assist with special projects, and provide backup support for teammates during absences or peak workloads.

• Support office activities by researching historical vendor, event, and membership information that may assist leadership with planning and decision-making.

• High school diploma required, along with at least 5 years of administrative support experience in construction or a related industry.
• Additional education, administrative training, or relevant certification is preferred.
• Strong attention to detail with the ability to manage multiple tasks, maintain accuracy, and keep work well organized.
• Ability to handle sensitive information with discretion and confidentiality.
• Effective written and verbal communication skills, including proofreading, research, and business correspondence with strong attention to detail.
• Comfortable working independently with limited supervision while also contributing as a dependable team member.
• Proficiency with data entry, Microsoft Office applications, virtual meeting tools, inbound call handling, and standard office equipment.
• Sound judgment, a proactive approach to problem-solving, and the ability to recognize when issues should be escalated.