This Human Resources Administrative Assistant role is a 6‑month onsite contract opportunity, with potential to extend based on ongoing needs. The position focuses on auditing and organizing employee records across multiple sites, standardizing files into a virtual database, and supporting the HR team in a professional corporate environment. This is an excellent entry point into HR or business for candidates looking to gain hands-on corporate experience.

• Audit employee files for multiple sites, reviewing records for completeness and accuracy.
• Identify missing documents in employee files and proactively follow up with employees to obtain required forms and signatures.
• Create complete employee files for individuals who do not currently have them established.
• Organize and process a high volume of paper-based and digital employee records.
• Scan, digitize, and upload documents into a virtual database, ensuring proper categorization and file naming.
• Standardize employee records from different formats and locations into one consolidated virtual database.
• Maintain meticulous record keeping and documentation practices in line with HR and corporate standards.
• Provide administrative support to the HR team, including data entry and file processing as needed.
• Communicate professionally with employees across multiple sites to coordinate document collection and resolve record issues.
• Manage assigned projects with minimal supervision, staying organized and self-directed to meet deadlines.
• Collaborate with onsite HR team members to align record-keeping processes and support broader HR initiatives.
• Handle confidential employee information with discretion and maintain strict confidentiality at all times.

• Demonstrated high attention to detail, especially when auditing and organizing large volumes of employee files.
• Experience or strong ability in records documentation, record keeping, and file processing.
• Proficiency in data entry with accurate and efficient input of information into databases or tracking systems.
• Strong professional communication skills, both written and in-person, for interacting with employees and HR staff.
• Comfort working in a corporate or HR environment with employee records and administrative processes.
• Ability to confidently follow up with employees across multiple sites to collect missing documents and signatures.
• Capability to scan, digitize, and upload documents into a virtual database or electronic filing system.
• Organized and self-directed work style, with the ability to manage projects with minimal supervision.
• Customer service mindset when dealing with employees and internal stakeholders.
• Interest in human resources or business operations and willingness to learn HR processes.

• Bachelor’s degree in business, human resources, or a related field is strongly preferred, particularly for new graduates seeking corporate experience.
• Prior experience auditing employee files or working with HR documentation is beneficial but not required.
• Comfort working across multiple locations, supporting four sites in total.
• Ability to adapt to new systems and software as the organization selects and implements a virtual records platform.
• Strong organizational skills and ability to prioritize tasks in a fast-paced, project-driven environment.
• Professional demeanor and ability to work effectively as part of an onsite HR team.
• Motivation to build a career in HR or business and take advantage of an entry-level opportunity in a corporate setting.

This role is fully onsite, working standard business hours from 8:00 a.m. to 5:00 p.m. You will work alongside the HR team in a corporate environment, handling confidential employee records for multiple Southern California sites. The files you manage will be a mix of paper and digital, and you will help standardize them into one virtual database as the organization selects and implements new records management software. The setting is professional, office-based, and collaborative, providing direct exposure to HR operations and corporate processes, making it a strong environment for candidates looking to gain practical business and human resources experience.

This is a Contract position based out of Oceanside, CA.

The pay range for this position is $25.00 - $29.00/hr.

Eligibility requirements apply to some benefits and