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Job Description
Job Description
Company: Anderson Remodeling Location: Spring, Texas
Reports To: Owner
Position Overview
The Operations & Bookkeeping Manager is responsible for the financial integrity, accrual accuracy, internal controls, HR administration, and management reporting of Anderson Remodeling. This role operates at a controller-level standard and is aligned in structure, methodology, and reporting format with Service Doctor Remodeling & Design.
This position ensures that monthly revenue, job costs, advertising spend, and payroll are recorded in the same accounting period, producing reliable gross profit and ROI reporting used for operational decisions, compensation, and growth planning.
The role works closely with the Owner, CPA, and Sales Team, while maintaining strict checks
and balances over all cash and credit card activity. The position also supports operational coordination as the current on-site opener transitions to a reduced role.
Core Responsibilities
Accrual Accounting & Monthly Close (Critical Function)
Ensure all job-related revenue and expenses are recorded in the same month
Accrue:
Materials delivered but not yet invoiced
Subcontractor work performed but not yet billed
Payroll and labor allocations by job and period
Review open purchase orders monthly and record required accruals
Prevent cost shifting across months that distorts gross profit
Complete and document a formal monthly close within 15 business days
Accounts Payable
Enter, code, and process vendor bills accurately
Match invoices to approved purchase orders
Prepare weekly check runs for owner signature only
Maintain vendor records, W-9s, and payment terms
Enforce approval and documentation requirements for all payments
Accounts Receivable
Generate and send customer invoices timely and accurately
Ensure revenue reflects work completed (accrual-based)
Post customer payments (check, ACH, credit card)
Maintain aging reports and follow up on outstanding balances Coordinate with Sales on billing timing and job status Payroll & Human Resources
Process payroll accurately and on time
File payroll tax reports and remit payments
Manage employee onboarding, offboarding, and HR documentation Maintain personnel files, I-9s, W-4s, benefits, PTO tracking
Serve as primary HR administrator for the company
Purchasing & Purchase Orders
Create and manage purchase orders for all materials and subcontractors
Ensure purchases align with job budgets and gross profit targets
Match purchase orders to vendor invoices
Maintain clean audit trails for all job-related spending
Reconciliations & Internal Controls
Perform monthly:
Bank reconciliations
Credit card reconciliations (receipts required)
Ensure every credit card transaction has an attached receipt
Investigate and resolve discrepancies immediately
Maintain strict separation of duties:
Bookkeeping prepares
Owner approves and signs checks
Enforce cash control policies without exception
Management Reporting - Service Doctor Aligned
Monthly Gross Profit by Income Class
Prepare monthly gross profit reports by income class
Use Service Doctor's income class definitions and methodology
Ensure reports:
Are accrual-based
Tie to the general ledger
Reflect true job profitability
Provide month-over-month and year-over-year comparisons
Deliver reports within 15 business days of month-end
Advertising ROI Reporting (By Advertising Class)
Track revenue and expenses by advertising class Prepare monthly Advertising ROI
Company: Anderson Remodeling Location: Spring, Texas
Reports To: Owner
Employment Type: Full-Time, In-House
Position Overview
The Operations & Bookkeeping Manager is responsible for the financial integrity, accrual accuracy, internal controls, HR administration, and management reporting of Anderson Remodeling. This role operates at a controller-level standard and is aligned in structure, methodology, and reporting format with Service Doctor Remodeling & Design.
This position ensures that monthly revenue, job costs, advertising spend, and payroll are recorded in the same accounting period, producing reliable gross profit and ROI reporting used for operational decisions, compensation, and growth planning.
The role works closely with the Owner, CPA, and Sales Team, while maintaining strict checks
and balances over all cash and credit card activity. The position also supports operational coordination as the current on-site opener transitions to a reduced role.
Core Responsibilities
Accrual Accounting & Monthly Close (Critical Function)
Ensure all job-related revenue and expenses are recorded in the same month
Accrue:
Materials delivered but not yet invoiced
Subcontractor work performed but not yet billed
Payroll and labor allocations by job and period
Review open purchase orders monthly and record required accruals
Prevent cost shifting across months that distorts gross profit
Complete and document a formal monthly close within 15 business days
Accounts Payable
Enter, code, and process vendor bills accurately
Match invoices to approved purchase orders
Prepare weekly check runs for owner signature only
Maintain vendor records, W-9s, and payment terms
Enforce approval and documentation requirements for all payments
Accounts Receivable
Generate and send customer invoices timely and accurately
Ensure revenue reflects work completed (accrual-based)
Post customer payments (check, ACH, credit card)
Maintain aging reports and follow up on outstanding balances Coordinate with Sales on billing timing and job status Payroll & Human Resources
Process payroll accurately and on time
File payroll tax reports and remit payments
Manage employee onboarding, offboarding, and HR documentation Maintain personnel files, I-9s, W-4s, benefits, PTO tracking
Serve as primary HR administrator for the company
Purchasing & Purchase Orders
Create and manage purchase orders for all materials and subcontractors
Ensure purchases align with job budgets and gross profit targets
Match purchase orders to vendor invoices
Maintain clean audit trails for all job-related spending
Reconciliations & Internal Controls
Perform monthly:
Bank reconciliations
Credit card reconciliations (receipts required)
Ensure every credit card transaction has an attached receipt
Investigate and resolve discrepancies immediately
Maintain strict separation of duties:
Bookkeeping prepares
Owner approves and signs checks
Enforce cash control policies without exception
Management Reporting - Service Doctor Aligned
Monthly Gross Profit by Income Class
Prepare monthly gross profit reports by income class
Use Service Doctor's income class definitions and methodology
Ensure reports:
Are accrual-based
Tie to the general ledger
Reflect true job profitability
Provide month-over-month and year-over-year comparisons
Deliver reports within 15 business days of month-end
Advertising ROI Reporting (By Advertising Class)
Track revenue and expenses by advertising class Prepare monthly Advertising ROI
About Anderson Remodeling