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DONALD R LEO & COMPANY LTD
AZ
Aug 13, 2026
Job Description
Job Description
Administrative Specialist
Operations • Logistics • Office Coordination • Employee Support
We are seeking a highly organized, proactive, and detail-oriented Administrative Specialist to support daily operations across multiple departments. This is a key role within the company that helps keep projects, shipments, communication, onboarding, reporting, and administrative processes running smoothly.
This position is ideal for someone who thrives in a fast-paced environment, takes ownership of responsibilities, communicates well across teams, and enjoys creating structure and organization. We are looking for someone who anticipates problems before they happen — not someone who simply waits for tasks to be assigned.
This position is ideal for someone who thrives in a fast-paced environment, takes ownership of responsibilities, communicates well across teams, and enjoys creating structure and organization. We are looking for someone who anticipates problems before they happen — not someone who simply waits for tasks to be assigned.
Key Responsibilities
· Coordinate freight, LTL shipments, pickups, and deliveries
· Track shipments and communicate delays or issues proactively
· Support purchasing, warehouse, accounting, and office operations
· Coordinate new employee onboarding and required documentation
· Maintain PTO calendars and scheduling visibility
· Monitor company vehicle reporting through Motive
· Assist with credit checks and new customer setup
· Manage company apparel ordering and employee distribution
· Support planning and coordination of company events
· Process temporary labor timecard reporting accurately and timely
· Answer incoming calls and support customer/vendor communication
· Handle incoming mail, checks, filing, and document organization
· Maintain organized digital and physical recordkeeping systems
What We’re Looking For
· Strong organizational and multitasking skills
· Excellent communication and follow-through
· Ability to prioritize and manage multiple responsibilities
· High attention to detail and accuracy
· Professionalism and responsiveness
· Strong sense of ownership and accountability
· Ability to identify issues early and help drive solutions
· Comfortable working across departments and supporting multiple teams
· Proficiency with Microsoft Office
· Experience with Sage, logistics coordination, administrative support, or operations preferred
Success in This Role Looks Like
· Problems are identified early and handled proactively
· Information flows clearly between departments
· Shipments, schedules, and records stay organized and visible
· Employees, customers, and vendors receive timely communication
· Administrative processes are completed accurately without gaps
Benefits:
· Company paid health insurance
· Paid Holidays
· Tiered Paid Vacation Time Off based on years of experience
· Retirement program with company match after 1 Year of Service
About Prestige (goprestige.com)
· Established in 1970, Prestige Sales Company Inc. (Prestige) is a premier storage and material handling equipment provider located in Chattanooga, Tennessee (with a regional sales office in Marietta, Georgia). Whether it be pallet rack, shelving, a
About Prestige Sales Company