• Meeting Management: Plan, organize, and conduct meetings, including agenda preparation, document gathering, technology setup, logistics coordination, action item tracking, and follow-up.
• Visitor Services: Greet and welcome visitors, ensuring they receive prompt attention and assistance throughout their visit.
• Office Maintenance: Maintain a clean and organized workspace in the office, conference rooms, and kitchen areas, including daily inspections and supplies management.
• Procurement: Order business cards, plaques, awards, and other materials to support Executive Team initiatives and administrative projects.
• Mail and Delivery: Handle incoming and outgoing mail and deliveries for the office.
• Project Management: Utilize Asana to track action items and deadlines for projects.
• Office Supplies: Ensure adequate supplies are maintained in the office and kitchens, ordering materials as needed.
• Errands: Run errands for the office, such as printing, supply purchases, and FedEx shipments.
• Travel Coordination: Schedule and coordinate travel arrangements for the Executive Team.
• Event Planning: Research, plan, and execute corporate events, including charity events, holiday parties, and team-building activities. Manage invitations, marketing communications, and logistics.
• Research: Conduct research on various topics, such as business intelligence, event venues, and corporate travel.
• Miscellaneous: Perform other administrative tasks as assigned.

• 2+ years of Administrative Assistance supporting an Executive Team
• Proficiency with all Microsoft applications
• Prior use of Asana preferred
• Must be able to complete entirety of contract

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This job is In-Person.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.