DecisionHR is a Professional Employer Organization (PEO) located in St Petersburg, FL. Since our inception in 1996, we have empowered our clients with industry-leading human resource solutions they need to drive their business. We assist our clients in the areas of payroll, worker’s compensation, human resources, and benefits. We remove the administrative burden of running their business and allow our clients to focus on their revenue-producing activities. Our goal is to deliver customizable, practical workforce solutions that increase profits, reduce costs and liability, and attract, develop, and retain long-term employees.

Our Core values include:

Collaboration: working together is critical to achieving organizational goals.

Innovation: growth happens when we can absorb and implement new ideas that provide unique solutions and superior customer service.

Performance: we believe in providing our employees with the tools and support they need to grow, succeed, and make an impact.

Social Responsibility: we place charity and volunteer work at the core of our organization.

Trust: we build and maintain trust with our employees and clients by embodying integrity, transparency, and ‘doing the right thing.’

Company Value Statements

In the performance of their respective tasks and duties, all employees are expected to demonstrate the following:

• Acting with the highest level of honesty, trust, character, and transparency.
• Making a unified effort to achieve the goals of the organization; embracing accountability for exceptional performance every day.
• We need commitment to excellence in reaching our full potential as individuals and as an organization, surpassing the ordinary, and meeting the expectations of our stakeholders.
• Approaching every challenge with creative energy, discovering unique solutions to maximize success; focus on creating and delivering compelling customer value.
• Belief in the power of a diverse workforce and in creating a positive impact on both the environment and our community.

Summary/Objective

The AR / AP Specialist is responsible for managing and executing all tasks related to the collection of accounts receivable & vendors’ payments and invoices. This role involves maintaining accurate records, resolving any discrepancies, and providing exceptional customer service to clients and vendors regarding their accounts. This role also ensures maximum compliance with company policies and procedures. The specialist will work closely with clients, vendors, and internal DHR stakeholders to resolve discrepancies and provide excellent service.

Essential Functions

• ACCOUNTS RECEIVABLE Responsibilities:
  • Record and apply customer payments to appropriate accounts.
  • Monitor and follow up on overdue accounts through phone calls, emails, and letters.
  • Implement effective collection strategies to minimize overdue balances.
  • Payment plans will be managed accordingly when approved by Accounting Management.
  • Respond to customer inquiries regarding billing issues and resolve disputes.
  • Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
  • Prepare regular reports on accounts receivable status and aging.
• ACCOUNTS PAYABLE Responsibilities:

1. Receive, review, and verify vendor invoices.
2. Ensure accurate coding of invoices and obtain necessary approvals.
3. Enter invoices into the accounting system promptly and accurately.
4. Prepare and process payments such as Checks, ACH, & Auto Debits.
5. Handle check runs and ensure timely payments to vendors.
6. Reconcile vendor statements and resolve any discrepancies.
7. Address and resolve vendor inquiries and disputes in a timely manner.
8. Maintain positive relationships with vendors and internal stakeholders.
9. Perform monthly reconciliations of accounts payable transactions.
10. Assist with month-end closing and prepare relevant accruals reports.
11. Maintain accurate and organized records of all accounts payable transactions.
12. Prepare and analyze accounts payable aging reports.

• Provide management with insights and analysis on receivable trends.
• Ensure compliance with company policies and procedures as well as regulatory requirements.
• Maintain confidentiality of all financial data.
• Assist with audits by providing documentation and explanations as needed.
• Assist with special projects and tasks as assigned by the Controller

Required Education and Experience

Minimum of 2-3 years of experience in accounts receivable, accounts payable, or related field. Experience with accounting software and ERP systems

The preceding position description has been designed to indicate the general nature of the work performed; the level of knowledge and skills typically required; and the usual working conditions of this position. It is not designed to contain or be interpreted as a comprehensive, complete, or exclusive list of the duties of the position. Additional and different duties may be assigned from time to time. We are an E-Verify company.