We are looking for a detail-oriented Receptionist to support daily front office operations in Tampa, Florida. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, coordinating administrative tasks, and keeping office services running smoothly. The role blends client-facing hospitality with hands-on office support, requiring strong organization, communication, and multitasking skills.

Responsibilities:
• Welcome visitors and provide an attentive front desk experience while assisting with guest needs and internal coordination.
• Handle incoming calls through a multi-line phone system, direct inquiries appropriately, and support general reception coverage.
• Process inbound and outbound mail, prepare large mailings, and manage shipping, postage, and delivery-related tasks.
• Maintain office readiness by monitoring and replenishing supplies, snacks, beverages, and kitchen essentials throughout shared spaces.
• Keep conference rooms, kitchen areas, supply rooms, and storage spaces neat, organized, and prepared for daily use.
• Support administrative operations by scanning, faxing, mailing, and electronically filing documents, records, and expense-related materials.
• Coordinate meeting logistics, including Zoom setup, catering arrangements, lunch orders, and room preparation for events and trainings.
• Assist with travel coordination, hotel reservations, conference registrations, client gifting, office celebrations, onboarding support, and other special projects as needed.• Previous experience in a receptionist, front desk, or office support role.
• Ability to manage a multi-line phone system and respond effectively to inbound calls.
• Strong organizational skills with the ability to handle multiple priorities in a fast-paced office setting.
• Comfortable supporting hospitality, mail handling, document processing, and general administrative activities.
• Proficiency with basic office technology, including scanning, faxing, video meeting setup, and standard office software.
• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
• Ability to work independently, maintain a tidy workspace, and respond flexibly to changing daily needs.