Executive Assistant

Springfield, MA Area

Robert Half is partnering with a respected higher education client in the Springfield market that is seeking an experienced Executive Assistant to support senior leadership in a dynamic, mission-driven environment.

This is an outstanding opportunity for an administrative professional who thrives in a fast-paced setting and enjoys supporting executive operations, board activity, special events, and high-level institutional initiatives.

Key Responsibilities

• Provide executive-level support including complex calendar management, meeting coordination, and travel arrangements
• Prepare meeting agendas, briefing materials, and follow-up documentation for executive meetings and engagements
• Serve as a key point of contact, managing internal and external communications with professionalism and discretion
• Partner with board leadership support staff to coordinate trustee communications, meeting logistics, board materials, and related travel/hospitality arrangements
• Coordinate event logistics with internal departments and external vendors to ensure seamless execution
• Track affiliation agreements and contracts, helping manage document review, routing, follow-up, and recordkeeping
• Support communication and workflow across departments,

Qualifications

• Bachelor’s degree required
• 5+ years of progressive executive support experience, higher education or a nonprofit environment a plus!
• Proven experience supporting executive-level communications, events, and special projects
• Microsoft Office skills

Perks & Benefits

Our client offers one of the most competitive benefits packages in the Springfield market and within their industry, along with an exceptional workplace culture.

Highlights include:

• Flexibility to work from home on occasion
• Family-oriented environment
• Summer hours with 12:00 PM Fridays
• 35-hour work week
• Up to 5 weeks of vacation
• Office closed the week between Christmas and New Year’s
• Strong culture and collaborative team atmosphere

If you are interested in being considered for this opportunity, apply today or email your resume directly to Kelsey.Ryan@roberthalf(.com)

• Demonstrated experience providing executive-level administrative support in a fast-paced setting.

• Strong ability to manage calendars, coordinate meetings, and prioritize competing deadlines with minimal supervision.

• Excellent written and verbal communication skills with a clear and effective approach.

• Strong organizational skills and close attention to detail across scheduling, documentation, and follow-up tasks.

• Bachelors Degree required