We are looking for an organized Executive Assistant to provide dependable support to senior leadership in New Jersey. This position focuses on keeping schedules on track, coordinating meetings, managing day-to-day administrative work, and serving as a detail-oriented point of contact for incoming communications. The ideal candidate is detail-oriented, responsive, and comfortable handling multiple priorities while maintaining a high level of discretion.

Responsibilities:
• Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.
• Coordinate internal and external meetings, including arranging logistics, confirming attendance, and preparing supporting materials when needed.
• Provide administrative support through document preparation, record maintenance, expense tracking, and general office coordination.
• Screen and prioritize phone calls, emails, and other correspondence, directing inquiries appropriately and responding on behalf of leadership when appropriate.
• Organize travel plans, itineraries, and related reservations to support executive schedules efficiently.
• Monitor deadlines and follow up on action items to help leadership stay aligned on key priorities.
• Maintain confidentiality while handling sensitive information, business communications, and executive documentation.

• Proven experience supporting executives or senior leaders in an administrative capacity.

• Strong calendar management skills with the ability to balance shifting priorities and urgent requests.

• Experience coordinating executive meetings and managing related logistics.

• Excellent written and verbal communication skills for interacting with internal and external stakeholders.

• High level of organization, attention to detail, and ability to manage multiple tasks simultaneously.

• Proficiency with standard office software and administrative tools.

• Ability to exercise sound judgment, discretion, and professionalism in a fast-paced environment.

Benefits:

• Growth opportunity
• Paid Time Off
• 401k
• Medical, Dental