INVENTORY CLERK

Federally Qualified Health Center (FQHC)

Department

Finance / Purchasing and Inventory

Reports To

Inventory and Purchasing Manager

Employment

Full-Time

FLSA Status

Non-Exempt

Position Summary

The Inventory Clerk supports the purchasing, receiving, storage, tracking, and distribution of medical, dental, office, facility, and operational supplies for Center for Family Health and Education, a Federally Qualified Health Center (FQHC).

This position maintains accurate inventory records, verifies incoming shipments, monitors stock levels, distributes supplies to clinic departments, and helps prevent shortages, overstocking, loss, and expiration. The Inventory Clerk works closely with the Inventory and Purchasing Manager, Finance, clinic leadership, vendors, and staff to support uninterrupted patient care and efficient business operations.

Essential Duties and Responsibilities

Receiving and Inspection

· Receive, unload, inspect, count, and verify incoming deliveries.

· Compare shipments with purchase orders, packing slips, and other receiving documentation.

· Identify damaged, missing, incorrect, expired, or back-ordered items.

· Document and promptly report shipment discrepancies to the Inventory and Purchasing Manager.

· Record received items accurately in the inventory management system.

· Coordinate returns, replacements, credits, and vendor claims when necessary.

· Maintain receiving records, packing slips, delivery confirmations, and related documentation.

Inventory Control

· Maintain accurate electronic and physical inventory records.

· Stock and catalog supplies in their assigned storage locations.

· Perform routine cycle counts and participate in scheduled physical inventories.

· Reconcile physical counts with inventory-system balances and investigate discrepancies.

· Monitor minimum and maximum stock levels and notify management of replenishment needs.

· Track supply usage and identify potential shortages, excess inventory, or unusual variances.

· Monitor expiration dates and rotate applicable supplies using First-In, First-Out or First-Expire, First-Out practices.

· Assist with inventory adjustments, write-offs, recalls, and obsolete or damaged inventory.

· Support appropriate loss-prevention and inventory-security procedures.

Supply Distribution

· Pick, prepare, and distribute supply orders to clinical and administrative departments.

· Deliver supplies to clinic locations accurately and on schedule.

· Obtain required documentation or acknowledgment when supplies are issued or transferred.

· Coordinate inventory transfers between locations.

· Maintain delivery logs and records of inventory movement.

· Communicate delays, substitutions, shortages, and back orders to affected departments.

Purchasing Support

· Assist with preparing purchase requisitions and supply orders.

· Obtain vendor pricing, product information, and delivery estimates as assigned.

· Compare vendor quotes and communicate relevant information to the Inventory and Purchasing Manager.

· Track open orders and follow up on delayed or incomplete shipments.

· Maintain current vendor contact and product information.

· Assist with matching purchase orders, packing slips, and invoices.

· Refer pricing, quantity, or documentation discrepancies to the appropriate manager or Finance representative.

Storage and Organization

· Maintain clean, safe, organized, and secure inventory and receiving areas.

· Label shelves, bins, and inventory locations clearly and consistently.

· Store products according to manufacturer instructions and organizational requirements.

· Maintain appropriate handling of sterile, clinical, hazardous, temperature-sensitive, or restricted supplies, as applicable.

· Follow infection prevention, workplace safety, and material-handling procedures.

· Assist with emergency and disaster-supply inventories.

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