We are seeking an Administrative Assistant to join our team. This role is ideal for a proactive individual with at least 4 years of Administrative Assistant experience in a tax office.

Job Responsibilities:

• You will work closely with and report to your senior administrative assistants on daily tasks
• Able to multi-task in a fast-paced environment
• Billing 
• Processing tax returns
• Kitchen duties and light lifting
• Accounts receivable/collections
• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Cover the reception desk when required
• Answer and transfer phone calls, screening when necessary and taking messages
• Assist with administrative duties such as filing, typing, copying, binding, scanning etc.
• Assist with sorting and delivering mail, posting mail, create shipping labels for mail and packages using PitneyShip Pro
• May require running outside office errands
• Assist with maintaining office supplies, copy paper and deliveries
• Assist with partners, managers, and staff with general administrative tasks and data entry
• Responsible for preparation of confidential documents and reports
• Proofreading Financial Statements
• Ad hoc projects
• Hybrid Office

Qualifications:

• Previous experience in office administration
• Ability to work independently and proactively to troubleshoot and improve processes
• Ability to prioritize and multitask
• Excellent in written and verbal communication
• Strong attention to detail
• Strong organizational skills
• Must be proficient in Microsoft Word, Excel, and Outlook and willingness to learn our accounting and tax software