A+ Personnel celebrates its 39th Anniversary in the staffing industry in 2026!

We have successfully been placing qualified candidates with top corporations, from entry to

C-Level, in New Jersey and New York. We would like to thank our client companies and outstanding candidates for their major contribution to our continued success.

We now look forward to assisting you with your next career move!

Jill G. Rowland, President

(Please note:  If this position is not for you, but you would like us to assist you with your next career move, please forward your resume.)

Executive Assistant – Madison, NJ - $101k to $130k, d/o/e

In this position you’ll support the Executive Director with your strategic, operations and organizational expertise!

Responsibilities include: 

Ø  Serve as a trusted advisor and though partner to the Executive Director by providing administrative, operational and strategic support.

Ø  Manage and prioritize Executive Director initiatives, ensuring deadlines, deliverables and organizational commitments are met.

Ø  Prepare briefing materials, reports, presentations, agendas and meeting summaries for executive leadership and board meetings.

Ø  Track organizational priorities and follow up with leaders to ensure accountability and completion.

Ø  Manage the Executive Director’s meetings, calendars, appointments and executive priorities.

Ø  Prepare correspondence, communications, memos and presentations on behalf of the Executive Director.

Ø  Partner with department leaders to ensure alignment with facility goals and priorities.

Ø  Monitor key facility metrics: Quality measures, survey readiness, staffing metrics, resident satisfaction, operational performance indicators.

Ø  Assist with preparation for regulatory surveys and audits.

Ø  Serve as a communication bridge between the Executive Director and leaders.

Ø  Coordinate information gathering from leadership departments for executive reporting.

Ø  Support relationships with community partners, healthcare organizations, donors and stakeholders.

Ø  Assist with special projects involving fundraising, community engagement, and organizational advancement.

Ø  Assist with expense tracking, budget preparation and administrative reporting.

Ø  Coordinate purchase requests, contracts, vendor communications and executive approval as needed.

Ø  Support documentation management and administrative workflows.

Ø  Maintain confidential executive records, reports and organizational documents.

Ø  Help drive organizational change initiatives and ensure effective communication throughout the facility.

Ø  Lead and coordinate special projects assigned by the Executive Director.

Ø  Develop project plans, timelines, tracking tools and progress reports.

Ø  Support implementation of new programs, services and strategic initiatives.

Ø  Ensure cross-functional collaboration among departments.

Requirements include: 

Ø  Bachelor’s degree in healthcare administration, Business Administration, Public Administration, Nursing Administrations, Human Resources, or related field preferred

Ø  Minimum of 5 years of progressive administrative, healthcare operations, executive support or leadership experience.

Ø  Experience working in a skilled nursing facility, long-term care, healthcare organization, or similar regulated environment preferred.

Ø  Strong understanding of healthcare operations, regulatory requirements and leadership structures.