We are seeking a highly organized Project Coordinator to support project managers, field teams, and office operations. This is a dynamic role that combines construction project coordination with administrative and light accounting responsibilities. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and enjoys wearing multiple hats.

Experience in the construction industry is strongly preferred. Procurement experience is a plus.

Key Responsibilities

• Coordinate daily project activities to ensure projects remain on schedule and organized.
• Provide administrative support to Project Managers, Superintendents, and leadership.
• Prepare and maintain project documentation, contracts, submittals, RFIs, change orders, and closeout documents.
• Track project schedules, deadlines, and material deliveries.
• Communicate with subcontractors, vendors, customers, and internal teams regarding project status and documentation.
• Assist with purchase orders, vendor coordination, and material procurement.
• Support accounting functions including invoice processing, coding, matching purchase orders, tracking project costs, and assisting with accounts payable and accounts receivable.
• Maintain accurate project files and ensure all documentation is current and organized.
• Assist with lien releases, insurance certificates, and compliance documentation.
• Prepare reports, spreadsheets, and other project-related documentation as needed.
• Provide general office support while helping improve internal processes and workflow.

Qualifications

• 2+ years of experience in a construction project coordination, project administration, or construction office support role.
• Strong organizational skills with exceptional attention to detail.
• Experience supporting multiple projects simultaneously.
• Familiarity with construction documentation and project lifecycle.
• Working knowledge of basic accounting principles, including invoice processing and accounts payable.
• Procurement or purchasing experience is highly desirable.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with construction software such as Procore, Viewpoint Vista, Foundation, Sage, or similar ERP/project management systems is a plus.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Construction industry experience.
• Procurement and vendor management experience.
• Experience with purchase orders and material tracking.
• Knowledge of lien waivers, certified payroll, or prevailing wage documentation is a plus.
• Associate's or Bachelor's degree is preferred but not required with relevant experience.

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