BASIC FUNCTIONS

Facilitates accurate and timely processing of vendor invoices for inventory and non-inventory items. Also, scan and file all paper financial statements into electronic format. This individual has the responsibility and authority to carry out assigned tasks.

SPECIFIC DUTIES

·         On a daily basis, facilitate accurate and timely processing and posting of all of accounts payable invoices daily, obtaining approvals and troubleshooting issues when needed.

·         Establishing and maintaining relationships with new and existing vendors

·         Manage freight charges for all carriers (FEDEX UPS, and DHL) download reports and reconcile carrier shipment type to internal shipment report; dispute any issues with carrier weekly.

·         Reconcile and communicate un-invoiced receiving (UIR) and open receivers’ transactions on a weekly basis.

·         Process credit memo, adjustments, and journal entries.

·         Record commission charges.

·         Manage Accounts Payable folder ensuring all invoices processed by end of day.

·         Processing of COD payments.

·         Prepare COA report.

·         Backup AP Manager to download credit card activity from account websites, download into EPDS accounting system and code all charges weekly.

·         Backup AP Manager to process trade show charges in Concur.

·         Analyze vendor statements of accounts weekly.

·         Wire initiation for purchase order payments including coding into EPDS.

·         Processing of GS deductions

·         Receive, open and distribute mail by end of mail.

·         Performs data entry into our computer software programs.

·         Acts as backup to AP Manager.

·         Ensures compliance with company code of conduct and all applicable laws, regulations, rules and policies.

·         Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements.  Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20.  All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices.

·         Perform other duties as necessary

STANDARD REQUIREMENTS

Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements.  Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20.  All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices.

EDUCATION / EXPERIENCE / COMPETENCY

·         Associate degree or higher in accounting or any business-related discipline, required.

·         Basic proficiency in Microsoft Excel

·         2 years+ experience within accounts payable discipline.

·         Experience processing invoices in high-volume

·         Experience Comparing purchase orders, prices, terms of payment and other charges.

·         Strong analytical skills.

·         Ability to compare/analyze reports.

·         Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.