Job Title: Assistant (Health Law)
Location: Washington, DC
Compensation Range: $70,000 - $95,000 (Bonus Eligible)
Work Schedule: 80% in-office presence; 20% remote work permissible

We are seeking an experienced and detail-oriented Assistant to provide comprehensive administrative support for members, associates, legal assistants, and other designated personnel within the Health Law section of the law firm. This role involves managing day-to-day activities and ensuring smooth operations within the team.

This is a direct hire, full time, benefited position with a law firm client in Washington, DC. 

Key Responsibilities:

·         Billing Management: Understand and comply with individual client billing guidelines. Open matters via electronic billing with third-party vendors and actively manage attorney billable time, including inputting drafts and mailing non-E-bill client invoices. Confirm appropriate edits to draft bills and work closely with the billing specialist to meet monthly deadlines.

·         Document Preparation: Prepare correspondence, memoranda, and other documents accurately and in a timely manner. Proofread work product and make necessary edits.

·         Calendar and Travel Management: Manage and maintain calendars by scheduling appointments, coordinating meetings, conferences, and travel arrangements.

·         Expense Reporting: Keep current with expense reporting, process check requests, and ensure timely and accurate handling of financial documentation.

·         Client and Conflict Management: Initiate conflict processes, draft engagement letters, and submit intake documentation for processing. Provide quality client service by handling inquiries, answering phones, and greeting clients professionally.

·         Administrative Coordination: Coordinate all administrative details on attorney projects, including workflow between clients, timekeepers, production, and night assistance. Work collaboratively with the assigned team and section members.

·         Training and Development: Proactively participate in training opportunities to enhance skills and efficiency in firm software. Assume additional responsibilities as requested.

Education and Experience:

• Associates or Bachelor’s degree or relevant work experience required.
• Minimum of 4 years of secretarial or administrative experience, preferably in a law firm.
• Billing experience in a professional services environment is essential; experience with Intapp and Elite 3E is a plus.