Perm Project Accountant Coordinator

M-f 8-5 PM

4 days on site Burlington, Ma, Friday Remote

Salary: $60K-$70K

Our client in Burlington, Ma, is looking for a Project Accountant Coordinator to join their team.

The successful candidate will work closely with the Divisional Project Management and Design Teams to ensure that all projects adhere to corporate standards and that all documentation and processes are followed meticulously. The role involves collaboration with the Finance Department to set up vendor and project/client accounts, initiate vendor payments, monitor professional registrations, and handle collections for project payments.

Essential Functions & Key Responsibilities:

• Project Administration: Complete all documents and procedures necessary to administer new projects, from contract initiation to closeout.
• System Management: Utilize NetSuite to establish project setups, including billing schedules to Managing Partners, generation of customer billings, job cost entry, and cost-to-complete tracking.
• Payment Monitoring: Oversee projected client payments and project consultant invoicing, ensuring timely processing.
• Change Orders: Monitor and manage change orders and associated payments with project management teams.
• Financial Reporting: Reconcile month-end billing and generate financial reports as requested. Assist in obtaining weekly payroll information by project as needed.
• Accounting Tasks: Perform basic accounting and job costing tasks as needed, and enter vendor invoicing in Concur.
• Documentation Management: Manage proposal signatures using DocuSign and maintain up-to-date records for all consultants' liability insurance to meet corporate requirements.
• Meeting Participation: Attend bi-weekly Accounts Receivable meetings with Finance.
• Order Processing: Process change orders from clients and issue vendor purchase orders.
• Client and Staff Liaison: Liaise with staff and clients to ensure smooth project execution and address any issues that arise.
• Invoice Review: Review and send out monthly invoices, including GC Pay when applicable.
• Month-End Processing: Coordinate and process time and costs related to projects, including completing month-end reconciliation.
• Office Management: Coordinate and plan company lunches, lunch-and-learns, and handle general office management tasks such as supplies and expense reports.

Qualifications, Skills & Abilities:

• Experience: Minimum of 3 to 5 years of experience in project administration, preferably within a design company or similar industry.
• Knowledge: Thorough understanding of billing and invoicing processes using purchase orders and subcontracts.
• Systems Proficiency: Experience with computerized systems for project administration, such as NetSuite, Concur, and Ceridian/Dayforce. Proficiency with Microsoft programs (Word, Excel, Teams) is required; experience with AutoDesk Construction Cloud (ACC) is a plus.
• Skills: Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Excellent communication skills and the ability to liaise effectively with clients and staff.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.