Commercial Property Manager

Location: Dallas, TX Area

Employment Type: Contract-to-Hire

Schedule: Monday–Friday, 8:30 a.m.–5:30 p.m.

Pay Rate: $33.65–$40.87/hour, depending on experience

Position Overview

We are seeking an experienced Commercial Property Manager to oversee the day-to-day operations of two commercial office buildings in the Dallas, Texas area, totaling approximately 60,000 square feet.

The Property Manager will be responsible for maintaining a safe, clean, well-maintained, and tenant-focused environment. This position will serve as a primary point of contact for tenants and vendors while coordinating building maintenance, repairs, janitorial services, leasing activities, and other property-related functions.

The ideal candidate is organized, responsive, professional, and highly detail-oriented, with the ability to manage multiple priorities while building strong relationships with tenants, contractors, vendors, and ownership.

Key Responsibilities

Property Operations

• Manage the daily operations of two commercial office properties totaling approximately 60,000 square feet.
• Conduct regular property inspections and identify maintenance, repair, safety, and appearance issues.
• Coordinate and oversee building repairs, preventive maintenance, and capital improvement projects as directed.
• Respond promptly to tenant requests, questions, concerns, and service needs.
• Maintain professional and positive relationships with tenants and building occupants.
• Coordinate building access, keys, security, parking, signage, and other property-related matters.
• Monitor building systems and coordinate with appropriate contractors and service providers when issues arise.
• Assist with emergency response and building-related issues, including coordinating vendors and communicating with tenants.

Maintenance & Vendor Management

• Schedule, coordinate, and oversee contractors and service providers performing work at the properties.
• Supervise and monitor janitorial services to ensure buildings are maintained to appropriate standards.
• Coordinate HVAC, plumbing, electrical, landscaping, pest control, security, and other building services.
• Obtain and review vendor proposals and estimates as needed.
• Monitor vendor performance, service quality, scheduling, and completion of work.
• Review vendor invoices and supporting documentation for accuracy and submit for appropriate approval and processing.
• Maintain records of maintenance activities, repairs, inspections, warranties, and vendor information.

Tenant & Lease Administration

• Serve as the primary point of contact for tenants regarding property operations and building services.
• Assist with leasing activities, including responding to prospective tenant inquiries, coordinating property tours, and communicating with leasing representatives.
• Assist with tenant move-ins, move-outs, construction, and other occupancy-related activities.
• Monitor tenant compliance with applicable lease requirements related to property operations.
• Maintain accurate tenant contact information, lease-related records, and property files.
• Coordinate tenant notices and communications regarding maintenance, building access, emergencies, and other property matters.

Financial & Administrative Responsibilities

• Assist with property operating budgets and monitor expenses as requested.
• Track maintenance and operating expenses and identify unusual or unexpected costs.
• Review vendor invoices for accuracy and proper supporting documentation.
• Maintain organized property records and documentation.
• Prepare or assist with routine property management reports for the Controller and management.
• Communicate significant property issues, tenant concerns, anticipated expenses, and operational matters to the Controller in a timely manner.

Compliance, Safety & Risk Management

• Help ensure properties are operated in accordance with applicable building, safety, fire, and other governmental requirements.
• Coordinate required inspections, permits, certifications, and service activities.
• Monitor life-safety systems and coordinate inspections and repairs as necessary.
• Identify potential safety, security, or liability concerns and promptly escalate them to management.
• Assist with insurance-related property matters, inspections, and documentatio