Katie Weigel with Robert Half Finance and accounting is recruiting to fill an Accounts Payable role for a growing, Reno based medical practice. The person in this role will be responsible for:
Performs the weekly and month-end accounts payable check runs.
Codes invoices to the appropriate budgeted general ledger accounts.
Manages vendor relationships, including new vendor setup, maintenance of vendor records, and resolution of vendor inquiries and statement discrepancies.
Maintains the W-9 database to ensure the year-end 1099 process is accurate.
Downloads cash activity from the Bank into QuickBooks through the automatic bank link.
Works with inventory systems to ensure activity is processed into QuickBooks accurately and timely.
Performs and modernizes the patient and insurance refund process.
Coordinates with the external payroll team on all payroll and PTO issues.
Participates in the monthly reconciliation of inventory counts.
Serves as backup for preparing and processing bank deposits, including travel to the bank as needed.
Completes monthly Sales & Use Tax reporting.
Completes quarterly employee census reporting and submits the file to the retirement planning team.
Completes the Nevada quarterly worksite report.
Files the annual Unclaimed Property report with the State for all companies.
Completes the annual 1099 statement process and distributes statements to vendors. Verifies the annual W-2 employee statements to ensure their accuracy.
Coordinates with the external benefits team to ensure employee benefits are accurately maintained in the payroll system.
Completes special projects as assigned.
The company offers a strong medical/benefits package and competitive compensation. They are seeking 2 years of AP experience, and ideally some experience with QuickBooks. This is a full time, on site position in Reno. Interested in learning more? Please apply today!• At least 2 years of hands-on accounts payable experience in a high-volume or detail-oriented environment.
• Working knowledge of invoice coding, payment processing, and check run procedures.
• Experience using QuickBooks or similar accounting software for transaction entry and account maintenance.
• Ability to manage vendor communications professionally and resolve discrepancies with accuracy and follow-through.
• Strong attention to detail with the ability to handle tax forms, reporting deadlines, and reconciliations effectively.
• Comfortable working on-site in Reno, Nevada in a permanent position.
• Proficiency with basic accounting principles and confidence working across spreadsheets, financial records, and supporting documentation.