Responsibilities

The Administrative Assistant III is responsible for providing administrative support to the Adult Day Health Center (ADHC). Provides administrative support to the Center Director and the center management team.

• Completes the opening and/or closing of the office
• Answers and directs all incoming calls to appropriate individuals and departments.
• Greets and/or directs visitors and employees to the facility
• Provides general information about InnovAge programs and services to participants, families, outside agencies and the general public.
• Provides backup coverage to other administrative team members.
• Receives, sorts, scans and distributes mail and electronic faxes in a timely manner.
• Orders and coordinates the delivery of office supplies maintaining adequate supply
• Acts as a point person in case of any emergency situation(s) that occur during office hours.
• Maintains various files and ensures that records are filed correctly and in a timely manner.
• Coordinates and organizes office space, equipment, supplies and forms
• Runs reports using various software applications in assistance of management
• Oversees all center administrative efforts and communicates to the Inter-Disciplinary Team.
• Completes miscellaneous projects for the team as appropriate.
• Attends meetings, performs setup and coordination and takes minutes as needed.

REQUIRED

• 8+ yrs administrative support
• Advanced skill level with MS Teams & Office (Outlook, Word, Excell)
• Strong grammar, spelling, punctuation, editing and verbal/written communication skills
• Experience managing high call volume on a multi-line phone system
• Experience and use of office equipment as copiers, printers, fax machines, postage meters, scanners and computers.
• Experience with handling and maintaining confidentiality of various issues and/or responses and maintaining professionalism.
• High School Diploma/GED

PREFERRED

• Bachelor’s degree
• Bi-lingual