Description

Duties and Responsibilities Include:  Schedules examinations through IME Centric or office specific system database.  Schedules and confirms appointment dates and times with physicians' offices.  Communicates with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images.  Coordinates with the client to obtain required medical records prior to examination.  Prepares the chart by ensuring all records required are included, creates a cover letter detailing specific client questions, issues, and service requests and routes to the provider and/or to the exam location prior to examination.  Prepares and sends exam notification letters daily.  Communicates with physicians, clients and or examinees regarding any schedule changes. Responsible to submit client invoice and/or issue to accounting if charges are incurred.  When required, responsible for ensuring prompt pre-payment for services issued.  Coordinates ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed. Ensures the appropriate steps are taken to cancel and/or reschedule services upon appointment change or cancellation.  Handles and responds promptly to incoming calls, e- mails or faxes from physicians or clients requesting report status and/or information.  Provides support and/or coverage to satellite offices as needed.  Arrange lodging and or transportation for out-of-town examinees, assists with directions, etc.  Processes mail, deliveries and shipments as needed.  Participate in various educational and or training activities as required.  Perform other duties as assigned.

Skills

ms excel

Top Skills Details

ms excel

Additional Skills & Qualifications

Education and/or Experience  High school diploma or equivalent required.  A minimum of one year related experience; or equivalent combination of training and experience.  Experience in a medical office preferred. QUALIFICATIONS  Ability to consistently handle multiple phone lines with heavy call volume.  Ability to operate computer, fax, copier, scanner, and telephone.  Must be able to type a minimum of 35 W.P.M.  Ability to follow instructions and respond to upper managements’ directions accurately.  Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.  Must demonstrate exceptional communication skills.  Must be able to work independently, prioritize work activities and use time efficiently.  Must be able to maintain confidentiality.  Must be able to demonstrate and promote a positive team -oriented environment.  Must be able to stay focused and concentrate under normal or heavy distractions

Experience Level

Entry Level

This is a Contract to Hire position based out of Woodbury, NY.

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Woodbury,NY.

This position is anticipated to close on Aug 25, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without re