Foster Garvey PC, one of the Pacific Northwest's leading law firms, is looking for an Executive & Legal Practice Assistant to support the Firm Managing Principal's executive leadership responsibilities and legal practice within our Commercial, Intellectual Property & Technology group.

The Executive & Legal Practice Assistant will be responsible for managing projects as assigned by the Firm Managing Principal and performing a number of administrative and legal support duties.

The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced law firm environment. We are looking for an outgoing, organized, and detail-oriented team player. Excellent client service and interpersonal skills are essential, and the ability to make well-reasoned, effective decisions and manage time efficiently will be crucial to success. Ensuring confidentiality, practicing discretion, and exercising strong judgment are critical to this role.

This position is full-time, non-exempt, and based in our Seattle office. A daily on-site presence is required Monday through Friday during business hours, 8:30 am – 5:00 pm. Occasional overtime may be necessary to accommodate Firm needs.

Responsibilities:

• Work on assigned projects under the direction of the Firm Managing Principal and other leadership throughout the Firm

• Act as point of contact for key projects, and keep projects on track and on time

• Coordinate internal and external meetings

• Manage complex calendars

• Coordinate both domestic and international travel arrangements

• Prepare agendas and materials for meetings

• Attend meetings, and take meeting minutes as requested

• Help coordinate Firm events and retreats, as assigned

• Prepare PowerPoint presentations for executive meetings and other meetings as appropriate

• Work cross-functionally across departments

• Other duties and projects, as assigned

Legal Practice duties:

• Run conflict checks through Intapp Open software

• Draft and prepare engagement letters and waivers

• Perform administrative duties, including scheduling and preparing legal correspondence

• Manage attorney CLE requirements, including enrollment, tracking, and recording

• Process expense reimbursements

• Prepare, format, proofread, and revise documents and correspondence

• Assist in reviewing and finalizing attorney pre-bills

• Provide in-person support for scanning and copying projects

• Manage document execution workflow through Docusign, including preparation, tracking, and follow-up

• Observe attorney-client confidentiality

• Other legal duties and projects, as assigned

Job Requirements:

Skills:

• Advanced Microsoft Office skills, experience with document management systems

• Strong organizational, project management, and problem-solving skills, with the ability to prioritize and multi-task

• Impeccable writing and grammar skills for business communication and document review

• Exceptional interpersonal skills; demonstrated professional demeanor and ability to communicate clearly and effectively

• Ability to be flexible and adapt to different work styles

• Strong initiative with the ability to anticipate needs

• Proven ability to handle confidential information and maintain confidentiality and attorney-client privilege

• Demonstrated knowledge and familiarity with common transactional and corporate terms, procedures, and protocols (i.e., contracts and agreements)

• Ability to effectively and accurately present information and respond to questions from attorneys, clients, and Firm employees

• Commitment to excellent customer service

• Act as a liaison between attorneys and other departments of the Firm

Education and Experience:

• Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management

• Bachelor’s degree and 3-5 years of experience in legal or professional services organization OR high school diploma and 5-7 years of experience in legal or professional services organization, or equivalent experience

• Prior experience with liquor licensing, cannabis licensing and other liquor- or cannabis-related matters is a plus

• Legal secretary or paralegal certificate desired

Perks:

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