The Office Administrator is responsible for ensuring the smooth day-to-day operation of the office by providing administrative support, coordinating office activities, and maintaining an organized and efficient work

environment. This role serves as a central point of contact for staff, vendors, and visitors. This position uses

effective communication methods to support company goals and objectives while promoting cooperation

and commitment within the team. The ideal candidate demonstrates initiative, strong follow-through, sound

judgment, professionalism, and the ability to manage multiple priorities while maintaining confidentiality.

This position reports to the Senior Facilities and Administrative Manager and will interact on a regular basis with

administration, human resources, customer service, sales, warehouse, management staff, and customers.

This position works cooperatively with others.

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• • Ensure a welcoming, organized, and professional office environment
  • Coordinate office services including reception, visitor management, shared spaces, mail services, and office supply inventory
  • Process invoices, reconcile and track department expenses, and identify cost-saving opportunities
  • Maintain and communicate office procedures, workplace announcements, and general employee communications
  • Provide support for catering, company meetings and events, travel arrangements, and other departmental requests
  • Recommend and implement improvements to office processes, systems, and workplace services

• • Prepare presentations, spreadsheets, routine reporting, and other documents as requested
  • Answer and direct communications as needed

• • Coordinate facility maintenance requests, service vendors, and ongoing workplace-related projects
  • Maintain facility records, service agreements, maintenance schedules, and compliance documentation
  • Support office safety programs and workplace initiatives in partnership with Facilities leadership
  • Track and maintain office and facilities assets and equipment inventories
• Coordinate departmental, cross-functional, and company-wide initiatives and special projects by serving as a central resource, managing timelines and deliverables, maintaining process documentation and standard operating procedures, and fostering collaboration to support organizational and workplace objectives
• Provide backup support to team members
• Performing all other duties as assigned

13BPHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.