Front Desk Coordinator

Location: Mesa, AZ (East Mesa)
Job Type: Full-Time
Schedule: Monday – Friday | 7:30 AM – 4:00 PM
Pay: Starting at $25.00 per hour DOE (Depending on Experience)

Position Summary

Kinkaid Civil Construction is seeking a professional, dependable, and fully bilingual Front Desk Coordinator to serve as the first point of contact for our Mesa office. This position plays a vital role in creating a welcoming experience for employees, candidates, customers, vendors, and visitors while providing administrative support to Human Resources and other departments. The ideal candidate is highly organized, customer-focused, and thrives in a fast-paced office environment.

Essential Duties & Responsibilities

• Welcome and assist visitors, applicants, vendors, and employees in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls.
• Assist with new hire orientation and onboarding activities.
• Coordinate office supply orders and maintain inventory.
• Keep the kitchen, breakroom, reception area, and common spaces organized, clean, and fully stocked.
• Provide administrative support to Human Resources and other departments.
• Prepare, file, scan, and maintain company documents and records.
• Assist with scheduling, data entry, and other general office tasks.
• Support company events, meetings, and special projects as needed.
• Perform other duties as assigned.

Requirements

• Must be fully bilingual in English and Spanish (verbal and written).
• Excellent communication and interpersonal skills.
• Exceptional attention to detail and organizational skills.
• Positive, professional, and customer-service-oriented attitude.
• Strong administrative and computer skills, including Microsoft Office.
• Ability to prioritize multiple tasks and work efficiently in a fast-paced office environment.
• Reliable attendance and a strong work ethic.

Preferred Requirements

• Previous experience as a Front Desk Coordinator, Receptionist, Administrative Assistant, or similar office support role.
• Experience supporting Human Resources, onboarding, or employee orientation.
• Experience in the construction, heavy civil, or related industry.

Benefits

• Competitive Pay
• Employee Stock Ownership Plan (ESOP)
• Medical, Dental & Vision Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Life Insurance
• Short-Term & Long-Term Disability Insurance

Equal Opportunity Employer

Kinkaid Civil Construction is an Equal Opportunity Employer and is committed to creating an inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Kinkaid Civil Construction participates in E-Verify to confirm employment eligibility for all newly hired employees.

Recruitment & Agency Policy

Kinkaid Civil Construction does not accept unsolicited resumes from staffing agencies or recruiters without a signed agreement. Any unsolicited resumes submitted without an agreement become the property of Kinkaid Civil Construction, and no placement fees will be paid.

KINKAID'S VALUES

Safety * Values * People

Ensuring the safety and well-being of our people and their families is a core value at Kinkaid Civil. We maintain a steadfast commitment to safety through unwavering attention and dedication.