POSITION SUMMARY

The Transcript Production Specialist supports the Production Manager in producing accurate court transcripts in both electronic and paper formats. This role keeps the transcript production process moving — managing files, entering job information, troubleshooting issues between court reporters and clients, and handling day-to-day client communication with a high level of accuracy and professionalism.

KEY RESPONSIBILITIE

• Produce court transcripts in both electronic and paper formats

•    Be responsible for communication between court reporters and clients to ensure post-deposition tasks are completed at a high level

•    You will process raw stenographic inputs, manage digital and physical exhibits, and ensure absolute transcript security.

•    Manage files throughout the transcript production process

•    Act as a liaison between stenographers and independent scopists/proofreaders to track jobs from raw feed to finalized draft.

•    Convert physical and digital exhibits into searchable, Optical Character Recognition (OCR) PDFs, embedding hyperlinked anchors directly into the text.

•    Generate industry-standard file outputs (such as .PTX, .LEF, .TXT, and ASCII formats) optimized for modern litigation software.

•    Print, bind, and seal physical certified transcripts for traditional trial presentation or archival storage.

•    Troubleshoot issues and answer questions between court reporters and clients

•    Enter client job information into database software with a high level of accuracy

•    Respond to client post-deposition inquiries and provide day-to-day client support, including answering phones

•    Scan, copy, and file documents as needed

QUALIFICATIONS

Experience: Minimum 2 years of production, administrative, or document specialist experience within a court reporting agency or law firm.

Software Proficiency: Deep familiarity with transcript management software (e.g., RealLegal, Case Catalyst, or similar repository platforms) and Adobe Acrobat Pro.

Technical Savvy: Strong understanding of file conversion, encryption, and digital signatures.

Attention to Detail: Exceptional proofreading skills with an eye for minor formatting anomalies.       Ability to quickly learn new software and procedures. Ability to work independently and expediently without sacrificing accuracy or detail.

At Coash Court Reporting & Video, we are pioneers in providing top-tier court reporting, legal video, transcription and litigation support services. Our dedication to delivering precise, timely, and professional solutions makes us a trusted partner in the legal industry. As we continue to expand, we are looking for a driven and detail-oriented person to work in our Production department to join our team. This is a high volume position that does include some stress. You need to be able to handle the stress and get the job done in order to succeed in this position. We rely on each other to get the best service and product to our clients.