Project Coordinator

Hellas, Inc., a TenCate company

Company Overview

TenCate Grass is a global leader in the design, manufacturing, installation, and recycling of synthetic turf systems for sports and landscaping applications. With operations across North America, Europe, the Middle East, and Asia Pacific, we are fully integrated from R&D through installation, delivering innovative, high-quality surfaces that support healthier communities and peak athletic performance.

This position supports the Lighting Division of Hellas, Inc., a TenCate company and nationwide provider of sports construction, synthetic surfacing, and athletic lighting solutions. Based in Seguin, Texas, the role will work closely with Project Managers, field teams, vendors, subcontractors, and other internal partners to keep lighting projects organized, accurately documented, and moving forward from planning through closeout.

Position Summary

Hellas is seeking a Project Coordinator to support the planning, administration, and execution of projects within its Lighting Division. This developmental position will assist with project submittals, scheduling, vendor and subcontractor coordination, materials, documentation, budgets, purchase orders, equipment, and project closeout activities.

The Project Coordinator will serve as a key connection between Project Managers, field operations, vendors, subcontractors, and internal stakeholders. The role requires strong organization, attention to detail, and a willingness to gain hands-on exposure to construction and basic electrical principles. Occasional overnight travel of up to 50%, as well as evening or weekend work based on project needs, may be required.

Key Responsibilities

Project Planning & Coordination

· Collaborate with project teams during the planning and job setup process.

· Contribute to the scheduling and planning of field activities, materials, equipment, and other project resources.

· Track project production progress, deadlines, deliverables, risks, and issues, and communicate updates to the Project Manager and project team.

· Help ensure projects remain organized and on schedule throughout the project lifecycle.

· Act as a point of contact between internal teams and external stakeholders, supporting clear and timely communication.

Submittals & Project Documentation

· Create, coordinate, and maintain project submittals, including work plans, schedules of values, Health and Safety Plans (HASP), and material submittals.

· Maintain accurate and organized project documentation, including reports, invoices, contracts, schedules, correspondence, and closeout records.

· Assist with reviewing Job Safety Analyses (JSA), daily reports, and other project or safety documentation.

· Ensure project records are complete, current, and maintained within company systems.

Vendor, Subcontractor & Material Support

· Evaluate vendor and subcontractor quotations for accuracy, scope alignment, and compliance with project requirements.

· Coordinate with vendors, subcontractors, and project teams regarding materials, supplies, delivery needs, and required documentation.

· Support the timely provision of materials and project assets from initial job setup through project closeout.

· Assist with resolving discrepancies involving quotations, purchase orders, invoices, quantities, or deliveries.

Budget, Purchasing & Equipment Administration

· Assist with project budgets, purchase orders, invoices, assigned equipment, and other project-related financial documentation.

· Provide administrative support to the Project Manager, including ordering supplies, scheduling meetings, coordinating workflow, and maintaining project records.

· Oversee and track the Lighting Division’s fleet and assigned equipment, helping ensure appropriate management, availability, and maintenance.

· Follow company policies, procedures, and project standards in the administration of assigned work.

Field & General Project Support

· Participate in field operations periodically to build an understanding of construction activities and basic electrical principles.

· Demonstrate initiative, adaptability, and a willingness to learn the company’s capabilities, resources, and project-delivery processes.

· Support the projec