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Contracts Administrator (Construction)

Dynamic Office & Accounting Solutions
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California, USA
$85,600 yearly
Aug 03, 2026
Accounting Construction Legal

Job Description

Job Description
Contracts Administrator - Construction
Location: San Jose, CA
Salary Range: $85,600 –$115,000/year
Benefits: ESOP (Employee Stock Ownership Plan), retirement benefits
Full Time, Onsite
Direct Hire
We are actively seeking a Contracts Administrator to join a wellestablished, employee-owned construction organization specializing in underground utility and infrastructure projects across California. In this role, you will serve as a key partner to Operations, Finance, and project teams by ensuring contracts, subcontracts, insurance, and compliance requirements are executed accurately and efficiently.

If you're experienced with construction contracts, enjoy structured work, and want your attention to detail to directly support essential infrastructure projects, this opportunity offers both professional challenge and longterm value.

Reasons to Join This Team
  • Participate in an employeeownership model that allows you to share directly in company performance through an ESOP program.
  • Contribute to infrastructure projects that support public safety and essential services throughout California communities.
  • Work in a safetydriven, teamoriented environment where contract expertise is respected and relied upon.
  • Build specialized knowledge in California public works and utility construction with room for expanded responsibility.
  • Join a stable organization with multiple regional offices and a strong reputation for operational excellence.
What You’ll Be Responsible For
  • Skillfully review and analyze prime contracts to identify key obligations, deadlines, risk exposures, and compliance requirements.
  • Prepare, coordinate, and process contract modifications and change documentation in collaboration with project teams.
  • Maintain organized and auditready contract records across both physical and digital filing systems.
  • Draft, issue, and manage subcontracts and purchase orders from award through final closeout, ensuring proper contract flowdown.
  • Administer subcontract change orders by validating scope, obtaining approvals, and distributing executed documents.
  • Collect, track, and verify insurance certificates and endorsements for subcontractors and vendors throughout each project.
  • Identify coverage gaps or compliance issues and issue corrective notices in a timely, documented manner.
  • Confirm subcontractor licensing, classifications, and required California registrations prior to and during active projects.
  • Manage lien waiver documentation in accordance with California Civil Code requirements and maintain accurate tracking logs.
  • Track bonds and related documentation and support audit and project closeout activities through complete compliance files.
  • Maintain contract databases and produce regular compliance status reports for internal stakeholders.
To Be Successful in This Role, You’ll Bring
  • 2+ years of experience in contract administration within construction, engineering, or a related industry.
  • Exposure to California public works projects and regulatory requirements such as DIR, CSLB, and lien law.
  • Bachelor’s degree in Construction Management, Business Administration, or a related discipline, or equivalent experience.
  • Working knowledge of common contract formats such as AIA, AGC, ConsensusDocs, and ownerspecific agreements.
  • Proficiency with Microsoft Office and experience using construction accounting or document control systems preferred.
  • Strong written and verbal communication skills with the ability to coordinate across multiple teams.
  • High level of organization, accuracy, and followthrough while managing multiple active projects.
  • Professional, solutionsfocused approach when handling deadlines, compliance issues, or competing priorities.
Take the Next Step in Your Contracts Career
Bring your construction contract expertise to a role where accuracy, collaboration, and impact truly matter. Apply now, then call Aileen @ 510-597-3600 or email [email protected] to discuss this opportunity!
Dynamic’s benefits and leave programs for Temporary and TemptoHire Associates are provided in our employee handbook and are reviewed during onboarding and follow state, local, and federal laws. Eligibility and accrual rates may vary based on work location and employment status.

Dynamic provides equal employment opportunities to all employees and applicants for employment and
About Dynamic Office & Accounting Solutions
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