Job Title: Human Resources Assistant

Location: San Diego, CA 92101 (Onsite 3 days a week)
Schedule: Monday – Friday 1st shift, 8 am – 5 pm or 9 am – 6 pm

Duration:  Approximately 6 months (based on performance and business need)
Pay: $21 – $35 per hour depending on experience

Job Summary:

The Human Resources Assistant will be a critical team member and support the broader HR team. In this role, the HR Assistant will be working in close collaboration with employees, managers, and executives. The Human Resources team has a reputation for delivering programs and services that contribute to the overall effectiveness of the organization. Supporting more than 400 employees, who represent all stages of career development from entry-level interns to senior executives, and a diverse range of technical expertise, the Human Resources team designs, implements, and facilitates programs and practices that allow the agency to leverage the very best from its talented staff. The team is progressive, proactive, and provides outstanding customer service; they have contributed to the agency’s ability to deliver on its regional responsibilities by attracting, retaining, and developing a highly productive, engaged, and knowledgeable workforce. Current initiatives of the team are directly tied to agency strategic goals and include workforce planning, performance management, and career development.

As a member of the Human Resources team, this position will perform administrative duties and support for various functions and projects for the agency’s Human Resources program in areas such as staffing and recruitment, employee training and development, and performance management.

Responsibilities:

• Ensure employee data and information is accurately entered into HRIS system in a timely, accurate manner; accurately file hard-copy employee documents in employee files; maintain employee records and personnel files; create new hire employee and benefit folders; update softcopy file folders; coordinate with Payroll.
• Assist with entering accurate salary information and updating changes into relevant databases.
• Support employment status changes, including transfers, extensions, and separations; prepare required documentation and correspondence.
• Provide administrative support and assistance for the Recruitment Team agency’s busy full-cycle recruitment program; assist the Recruitment Team with talent acquisition efforts and tasks and work within the agency’s applicant Tracking Systems (ATS).
• Assist Analyst staff as needed with the coordination, orientation and onboarding activities for new employees; liaise with support partners including Information Technology and Facilities for all new hires, promotions, and transfers.
• Provide professional and courteous customer service; assist employees with general Human Resources-related inquiries.
• Maintain cleanliness of HR Storage and file room.
• Perform a variety of general administrative, clerical support work; process invoices; perform document processing and filing; assist with special projects and tasks; support various Human Resources program process improvements.

Qualifications:

• A bachelor’s degree with major course work in human resource management, business or public administration, or a related field. A combination of relevant education and recent work experience may be considered in lieu of the bachelor’s degree requirement.
• One or more years of increasingly responsible administrative support or secretarial experience; experience supporting day-to-day activities for a busy program area; familiarity with Human Resources or Payroll practices are preferred.
• Experience accurately entering a high-volume of data into various systems; excellent attention to detail and organizational skills; familiarity with HRIS is preferred.
• Ability to coordinate numerous time-sensitive recruitment and onboarding activities for candidates and new employees; ability to respond to a high-volume of inquiries via phone and email; demonstrated ability to work well under pressure; effective time management skills.
• Demonstrated experience using Microsoft Outlook, Word, and Excel to support business and administrative functions; demonstrated ability to create correspondence, maintain tracking and reporting systems using spreadsheets and database systems.
• Excellent customer service skills including strong verbal and written communication skills; demonstrated ability to listen and ascertain the needs of employees and respond quickly, tactfully, and courteously; demonstrated ability to foster positive working relationships.
• Demonstrated understanding of the need to maintain confidentiality and act with diplomacy when working with personnel records, candidate applications, compensation data, demographic data, and other confidential materials.
• The candidate selected for this position must successfully pass a pre-employment criminal background investigation and credit check; periodic re-checking of criminal background and credit will be a condition of employment.