Position Summary

 The Accounts Payables Clerk is an intermediate position responsible for the entire accounts’ payables process from receiving vendor invoices to controlling expenses by processing, verifying, and reconciling those invoices. This position will also handle a wide variety of situations and conflicts involving the clerical and administrative functions of accounts payables. Responsible for confidential and time-sensitive material. Relies on experience/training and judgment to plan and accomplish goals.                                                                                                        

Essential Functions/Responsibilities

·         Ensures all vendor invoices are received and processed by company policy.

·         Verifies, reconciles, and records all vendor invoices.

·         Ensures vendors are paid on time and accurately.

·         Takes advantage of all payment discounts by monitoring early payment discount opportunities, resolving purchase orders, invoice or payment discrepancies, and documentation.

·         Generate and distribute multiple weekly, monthly, and quarterly Accounts Payable reports.

·         Track and report on multiple ROIs.

·         Open and distribute incoming vendor invoices.

·         Maintain miscellaneous Purchase Order report.

·         Answers all vendor inquiries.

·         Negotiates early payment terms with vendors.

·         Perform quarterly Accounts Payables audit/clean-up.

·         Cross-train with other accounting personnel.

·         Updates job knowledge by participating in educational opportunities.

• Protects the company’s value by keeping information confidential.

Other duties can be assigned at the discretion of the Chief Financial Officer.

Skills/Qualifications 

• Superb work ethic, Data Entry Skills, Microsoft Office Skills, Organization, Time Management, Verbal Communication, Attention to Detail, Thoroughness.
• Customer service and negotiation skills.

 Requirements

• 1-3 years of direct Accounts Payables work experience.
• Extensive knowledge of all Microsoft applications specifically Excel and Outlook.
• Trainable and fast learner.
• Customer service and negotiation skills.
• An awesome, positive, can-do attitude.
• Desire to learn and grow within a company that is rapidly growing and changing.
• Desire to become a part of a family and a company culture that is based on our want to help each other and our clients.
• Flexibility to handle different personalities and varying workload.
• Exceptional organizational skills.
• Flexible and open to changing priorities and managing multiple tasks simultaneously within compressed timeframes.
• Superior written and verbal communication skills, coupled with highly developed interpersonal skills.
• Able to quickly adjust when obstacles and/or changes arise without notice.

·         Accounting education is a plus.

Acknowledgement

The above statements are intended to describe the general nature of work performed by the Accounts Payables Clerk.  These statements are not to be construed as an exhaustive list of all responsibilities, tasks and skills required of an employee in the position. This is an intermediate level position with 1-3 years’ work experience required.