DUTIES AND RESPONSIBILITIES

·         Receive and implement purchase requests from approved Office Staff, Company Officers, and service project manager.

·         Request quotes from appropriate vendors in an accurate, professional and timely manner.

·         Review all materials and supply offers for overall price, terms, cost-effectiveness, quality and delivery.

·         Document accepted quotes or price and content confirmations by attaching to copy of PO.

·         Initial each PO to indicate that pricing and content have been reviewed and approved by Purchasing and constantly review pending POs to avoid slowing down the flow of PO-related task.

·         Enter each PO into tracking system and review and adjust entries in a timely manner.

·         Ensure that confirmation forms are attached to appropriate PO in the software.

·         Adhere to all established purchasing and accounting standards and procedures to protect the interests of the Company.

·         Seek out opportunities to improve methods, processes, procedures, and suppliers to best benefit the company.

·         When requested, train new employees.

·         Submit work or activity reports according to accounting policy.

·         Ensures PO and item receipts are reviewed weekly to make sure all transactions are closed and finalized at the end of each month for accounting reports.

·         Maintain good, business-like relations with other trades, suppliers, and clients.

·         Ensure that all records relating to and flowing through the purchasing function, are filed properly and easily accessible by authorized personnel only.

·         Perform all other tasks assigned by the supervisor to this position.

·         If supplier is not pre-selected by CEO, can choose which supplier to use for purchasing, after considering price, delivery, availability, and quality.

·         Confirm PO ordered materials are received, systems updated, materials stored by technician and update service coordinator of ready to schedule status.

·         Perform special order research as required by the SPM and technicians.

·         Own, Monitor and control truck and warehouse for Service Department inventory.

·         Ensure Service material storage is organized maintained and controlled.

·         Own, monitor and control the PEI Repairs and Returns for the Service Department.

REQUIREMENTS:

Requires analytical and statistical knowledge of electrical and construction supplies, materials, and equipment. Language ability includes reading, writing, spelling, basic math, and the ability to communicate clearly on technical and business topics in fluent English. 

Requires excellent organizational and time management skills to be able to accomplish job responsibilities and duties

Education

Required: High school or equivalent

Preferred: Trade school or Junior College (AA) degree

Experience

Minimum: Three years’ experience in construction or electrical companies and one year in the purchasing function of such companies.

Preferred: Five years or more in the electrical construction or general

construction industry, which should include at least three years of

purchasing experience.

Working Conditions:

            General indoor office environment with: low to medium noise levels, low heat and cold levels, and low dust levels.  Some days may be spent in the field with supervisory personnel and/or with suppliers to observe materials and supplies being delivered and/or in use and, in those instances, noise, heat, cold, and dust levels may range from low to high. 

            Physical Requirements

            Body Positions:           Standing, sitting,

Body Movements:       walking, stooping, bending

Sensory Abilities         Sighted, voiced, and hearing.  Close, color, and peripheral vision with ability to adjust eye focus.

                                               Low to medium – up to 40 lbs.

             Reasonable accommodations will be made for individuals with disabilities to fulfill the essential tasks of this position.

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