Job Title
Medical Secretary

Department

Reports To

FLSA Status

Prepared By

Approved By

Last Modified

Clerical & Administrative

Darius Karimipour

Non Exempt

Darius Karimipour

Darius Karimipour

2018-05-12

Job Summary

• Performs variety of medical office secretarial and clerical duties and some administrative tasks which require knowledge of departmental policies and procedures.

General Accountabilities

• Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials for supervisor or department staff as requested.
• Uses word processing equipment or a personal computer, experience with e-thomas and EMA Dermatology helpful
• Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology.
• Types medical reports from rough draft, copy or tape.
• Schedules patient appointments, answers general questions, obtains authorizations and pre- authorizations for patient care services.
• Schedules appointments with ancillary departments or other care providers as needed.
• Maintains master calendar for physician(s).
• Completes required paperwork or documentation.
• Processes insurance forms and maintains logs.
• Coordinates submission of appropriate charges to billing department.
• Inserts laboratory results into patient charts.
• Files charts according to established procedures.
• Creates and maintains charts, graphs, spreadsheets and databases on a personal computer.
• Answers telephones, routes callers, takes messages and provides routine information to clients or customers.
• Reads and prioritizes incoming electronic mail
• Handles or routes as appropriate.
• Provides assistance in the day-to-day administration of department.
• Establishes and maintains files and records.
• Oversees equipment and office supply inventories and initiates or approves service requests and supply orders.
• Performs a variety of clerical duties, e.g., photocopies, collates, distributes, mails, faxes, files, delivers and/or picks up materials.
• Collects all copays, deductibles, and patient balances at time of service.
• Obtains pre-operative relevant surgical history for patients having office-based surgery. Performs a telephone surgical consultation.
• Maintains incoming pathology and patient scheduling logs for outside referrals and internal biopsy follow up.
• Work hours are Monday -Friday 7:00 am to 4:30 pm (receptionist 1) and 8:00 am to 5:00 pm (receptionist 2)
• Performs other related duties as assigned or requested.

Job Qualifications

• Minimum Education: High School or equivalent
• Minimum Experience: 1 Year
• Minimum Field of Expertise: Medical secretarial with knowledge of word processing and spreadsheet software and medical terminology. Transcription experience.
• Preferred Education: Associates Degree
• Preferred Experience: 2 Years
• Preferred Field of Expertise: Prefer medical secretarial experience in a comparable environment to provide knowledge of operations, policies and procedures

Skills

• Answer telephones
• Arrange travel
• Balance figures
• Communicate with others to gather information
• Compose letters
• Compute totals
• Coordinate meetings
• Draft routine correspondence
• Edit routine documents
• Edit technical or scientific text
• Establish filing systems
• Gather data
• Input data
• Maintain filing systems
• Read handwritten text
• Research information
• Schedule appointments
• Take shorthand
• Transcribe dictated documents
• Use computer packages to prepare graphics
• Use computerized spreadsheets
• Verify calculations
• Write memorandums for own signature

Skills: Machine

• Calculator
• Computer Network
• Dictation Equipment
• Fax
• Personal Computer
• Photocopier

Supervises: Level

• May oversee intern, temporary and/or casual workers.