We are looking for an Accounts Receivable Specialist to support project-based billing operations for a growing team in Irvine, California. This Long-term Contract position is ideal for someone with strong construction accounting knowledge who can manage invoicing, payment tracking, and documentation with precision. The role works closely with project and finance partners to keep billing accurate, timely, and aligned with contract requirements.

Responsibilities:

• Create and issue monthly invoices for assigned projects using owner- and contractor-required billing formats, ensuring submissions are complete and accurate.

• Partner with Project Managers to verify work completed, approved changes, and billable amounts before invoices are sent.

• Oversee the status of project invoices from submission through payment, and follow up on pending approvals, missing items, and overdue balances.

• Prepare required lien waivers and supporting compliance paperwork to satisfy contractor and project documentation standards.

• Review receivable aging for active accounts and assist with commercial collections activities in coordination with finance leadership.

• Address billing questions from contractors or clients and resolve discrepancies quickly through clear communication and research.

• Contribute to month-end billing support, including documentation tied to revenue reporting and close activities.

• Identify concerns that could delay invoicing or payment, such as retention issues, disputed changes, or incomplete backup, and escalate them appropriately.

• Keep project billing files well-organized and ready for internal review or audit at any time.

• Experience in accounts receivable, billing, or construction accounting environments.

• Working knowledge of progress billing, pay applications, and related project invoicing documentation.

• Familiarity with accounts receivable aging, cash applications, cash activity, and commercial collections processes.

• Ability to coordinate effectively with project teams to validate contract amounts, completed work, and change order details.

• Proficiency with financial or project management platforms.

• Strong attention to detail with the ability to manage documentation accurately across multiple active projects.

• Effective written and verbal communication skills for handling billing inquiries and resolving payment issues professionally.