We are seeking an experienced Project Accountant to support project billing, accounts receivable, and general accounting operations within a fast-paced architecture environment. This role will focus heavily on Ajera ERP and School Construction Authority (SCA) billing, while partnering with project managers and leadership to ensure accurate project financials, timely invoicing, and improved cash flow.
This position offers the opportunity to make an immediate impact by helping streamline billing processes, reduce backlogs, and support complex project-based accounting activities.
Responsibilities
- Manage project setup, fee structures, billing schedules, job cost tracking, and invoice generation within Ajera ERP.
- Oversee SCA billing processes, ensuring compliance with documentation requirements, contract terms, and invoicing standards.
- Support accounts receivable activities, including invoicing, collections follow-up, and aging report management.
- Partner with project managers to review billing accuracy, resolve discrepancies, and obtain invoice approvals.
- Manage project billing cycles from initiation through completion across multiple projects.
- Maintain accurate project financial data, job cost reporting, and billing records.
- Assist with resolving accounting backlogs, outstanding reporting items, and process gaps.
- Support month-end close activities, including journal entries and account reconciliations.
- Assist with project-based revenue recognition and contract-related accounting workflows.
- Identify opportunities to improve billing processes, reporting accuracy, and operational efficiency.
- Ensure invoices meet client requirements and contractual obligations, particularly for SCA-funded projects.
- Collaborate with leadership and accounting team members on financial reporting and special projects.
- Monitor aging accounts receivable and support collection efforts to improve cash flow.
- Utilize Excel, including pivot tables, to analyze financial data and support reporting needs.
- Assist with benefits accounting and internal control initiatives as needed.
Required Qualifications
- Hands-on experience with Ajera ERP, including project setup, billing, job cost tracking, and reporting.
- Experience managing project billing within architecture, engineering, or professional services environments.
- Strong knowledge of School Construction Authority (SCA) billing requirements.
- Experience with accounts receivable, invoicing, collections, and billing reconciliation.
- Knowledge of project accounting, contract-driven billing, and revenue recognition principles.
- Experience with general ledger accounting, journal entries, reconciliations, and month-end close.
- Advanced Microsoft Excel skills, including pivot tables and reporting functions.
- Strong attention to detail and commitment to accuracy.
- Ability to work independently and contribute quickly in a fast-paced environment.
- Strong communication and collaboration skills.
Preferred Qualifications
- Experience working within an architecture or engineering firm.
- Familiarity with project accounting and professional services billing models.
- Experience supporting benefits accounting processes.
- Exposure to fraud remediation, audits, or internal control initiatives.
- Ability to manage multiple priorities and deadlines while maintaining accuracy.
- Interest in long-term growth within project accounting and financial operations.
Work Environment
This role is part of a collaborative accounting team supporting a dynamic architecture practice. The position offers significant visibility across the organization and requires close interaction with project managers, leadership, and accounting professionals. The ideal candidate will be comfortable navigating complex project billing environments, improving existing processes, and contributing to the overall success of the accounting function.
Job Type & Location
This is a Contract position based out of New York, NY.
Pay and BenefitsThe pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the