Job Title: Shipping and Receiving Coordinator

Job Description

The Shipping and Receiving Coordinator oversees the daily and forward-looking schedule for outbound shipments and incoming deliveries, ensuring materials move safely, accurately, and efficiently through a busy fabrication and yard environment. This role serves as a key link between shop operations, logistics partners, and internal stakeholders by coordinating material readiness, documentation, and system updates to support on-time production and delivery.

Responsibilities

• Plan, organize, and maintain the daily and forward-looking schedule for outbound shipments and incoming deliveries.
• Coordinate with shop leadership to confirm fabricated material is complete, released, properly identified, staged, and ready to load before shipment.
• Prepare and verify all shipping documentation, including bills of lading, delivery tickets, packing lists, load lists, destinations, appointments, quantities, piece marks, weights, and special jobsite requirements.
• Receive steel, fabricated components, fasteners, consumables, equipment, and supplies, and verify deliveries against purchase orders and packing slips.
• Document and communicate shortages, damage, incorrect material, late deliveries, and schedule conflicts promptly to prevent operational disruptions.
• Enter receipt and shipment information into company systems and maintain accurate, organized records, including proof of delivery.
• Coordinate safe loading and unloading activities with drivers and authorized forklift, crane, rigging, and shop personnel.
• Maintain orderly staging, storage, and traffic areas to support efficient material flow and safe operations.
• Support inventory checks, cycle counts, and process improvements that reduce rehandling, damage, delays, and transportation costs.
• Collaborate with internal teams to ensure material traceability, accurate identification of fabricated pieces, and proper delivery sequencing.
• Adapt to changing production or delivery plans by reprioritizing tasks while maintaining accuracy and safety.
• Communicate clearly with internal and external stakeholders to align schedules, resolve issues, and support on-time deliveries.

Essential Skills

• Two or more years of experience in shipping, receiving, logistics, warehousing, material control, manufacturing, construction, or a related field.
• Experience working with purchase orders, bills of lading, packing lists, delivery documents, quantities, and material identification.
• Experience in structural steel, miscellaneous metals, fabrication, construction materials, or heavy manufacturing.
• Experience with an ERP, MRP, inventory, or transportation platform.
• Working proficiency with email, spreadsheets, shared schedules, data entry, and ERP, inventory, or logistics systems.
• Familiarity with load planning, material traceability, fabricated-piece identification, and delivery sequencing.
• Forklift, overhead crane, rigging, or other material-handling experience, with willingness to obtain company training and authorization before operating equipment.
• Strong attention to detail, organization, and follow-through to ensure accurate documentation and material handling.
• Effective communication skills to document issues, coordinate schedules, and work with drivers, shop personnel, and internal teams.
• Ability to remain composed, solve problems, and reprioritize quickly when production or delivery plans change.
• A safety-first mindset and comfort working in an active fabrication shop and outdoor yard environment.

Additional Skills & Qualifications

• High school diploma or GED, or an equivalent combination of education and relevant experience.
• Experience using Tekla or similar systems in conjunction with ERP or inventory platforms.
• Hands-on experience with inventory control, shipping and receiving, and general inventory management.
• Comfort working with structural steel, construction materials, or heavy manufacturing processes.
• Ability to collaborate with cross-functional teams in shop, yard, and office settings.
• Capability to lift or move items weighing up to 50 pounds with or without reasonable accommodation.

Why Work Here?

You will join a stable, hands-on operational environment where your attention to detail and commitment to safety directly support successful projects. The role offers the opportunity to work closely with shop, logistics, and office teams, building strong practical experience in shipping, receiving, and inventory control. You can expect a culture that values reliability, clear communicat