Job Title: Oncology Clinical Research Navigator

Job Description

The Clinical Research Navigator supports oncology clinical trials by identifying eligible patients, coordinating study enrollment, and serving as a central liaison between patients, physicians, and study sponsors. This role focuses on reviewing medical records for inclusion and exclusion criteria, securing study slots quickly, and ensuring all parties remain informed and prepared for study visits. It is ideal for someone who enjoys working with patients and clinical teams but is ready to transition away from a traditional clinic environment into a fast-paced research setting.

Responsibilities

• Meet with patients to assess their eligibility for clinical studies based on established inclusion and exclusion criteria.
• Review medical records and diagnoses, particularly in oncology, to determine whether patients qualify for specific clinical trials.
• Coordinate closely with physicians and other clinical staff to confirm patient suitability and readiness for study participation.
• Communicate promptly with a designated navigator or other team members to initiate the process of securing sponsor slots for eligible patients.
• Read and interpret study protocols, focusing on inclusion and exclusion criteria, and align this information with electronic medical records to ensure accurate slot requests.
• Request and secure patient study slots from sponsors in a timely and accurate manner to maximize enrollment opportunities.
• Serve as a liaison among patients, physicians, and sponsors, ensuring clear, professional, and timely communication through EPIC, phone calls, email, and other channels.
• Manage multiple study-related requests throughout the day, prioritizing tasks and responding quickly while maintaining accuracy and attention to detail.
• Coordinate responses and follow-up actions from physicians and other staff members to keep study activities on schedule.
• Prepare for and support upcoming study visits by ensuring all parties have the necessary information and are aligned with protocol requirements.
• Track and organize information across 16–25 active studies, maintaining awareness of each study’s criteria, timelines, and patient status.
• Use EMR systems, ideally EPIC, to document interactions, review charts, and update patient information relevant to trial participation.
• Utilize Microsoft Excel and Teams to track study-related data, coordinate communication, and support collaboration across the research team.
• Adapt to a fast-paced environment and adjust to shifting priorities while maintaining high-quality communication and documentation.

Essential Skills

• Clinical research experience with a strong understanding of clinical trial processes and requirements.
• Ability to interpret and apply inclusion and exclusion criteria from study protocols to patient medical records.
• Oncology experience, including the ability to review diagnoses and medical records and accurately understand oncology-related conditions.
• Proficiency in pre-screening patients for clinical trials and conducting detailed chart reviews.
• Experience working with electronic medical records, ideally EPIC, to review, document, and track patient information.
• Strong communication skills, with the ability to liaise effectively between physicians, patients, sponsors, and internal staff.
• Demonstrated ability to respond quickly and professionally to multiple stakeholders in order to meet deadlines and support timely study visits.
• Comfort working in a fast-paced environment while managing multiple studies and patient requests simultaneously.
• Proficiency with Microsoft Excel for organizing and tracking study-related information.
• Experience using Microsoft Teams for collaboration and communication with research and clinical staff.

Additional Skills & Qualifications

• Experience with Phase 1 clinical studies is a plus.
• Experience in oncology clinical trials or cancer center environments is highly beneficial.
• Familiarity with coordinating or supporting multiple concurrent clinical studies.
• Ability to work independently while maintaining close collaboration with physicians, medical leadership, and sponsors.
• Strong organizational skills and attention to detail when working across a large portfolio of studies.

Work Environment

This role operates primarily onsite within cancer center locations and offers a dynamic, fast-paced research environment. The position involves regular work between both cancer centers with a schedule that may vary but typically includes approx