Job Title: Human Resources Administrator / HR & Recruiting Coordinator

Job Description

This full-time Human Resources Administrator / HR & Recruiting Coordinator role offers the opportunity to shape the employee experience from first contact through onboarding and beyond. In this highly visible, front-facing position, you support recruiting, HR administration, employee engagement, and office operations for a busy roofing and construction environment. You manage schedules and staffing logistics, coordinate executive travel and expenses, and serve as a trusted HR partner to leadership and field crews. The role is ideal for a detail-oriented, proactive professional who is passionate about supporting others and thrives in a fast-paced, results-driven setting.

Responsibilities

• Manage and continuously adjust daily roofing crew schedules, including shift changes, crew assignments, and job site coordination to ensure projects run smoothly.
• Monitor field crew time and attendance, proactively identifying and resolving discrepancies to maintain accurate records and support payroll and compliance.
• Support workforce planning and staffing logistics across multiple concurrent projects, aligning crew availability with operational needs.
• Process a high volume of scheduling updates and operational requests with speed and clear communication between leadership, office staff, and field teams.
• Coordinate multi-state executive travel, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Prepare, submit, and track executive expense reports with a high level of accuracy and timeliness.
• Serve as a bilingual liaison between executives and Spanish-speaking crews, facilitating clear and professional communication across teams.
• Provide general HR administrative support, including handling sensitive information with discretion and professionalism.
• Assist with full-cycle recruiting activities, including sourcing candidates, managing job offers, and supporting compensation discussions.
• Partner with leaders to understand hiring needs and effectively fill open positions using both active and passive sourcing strategies.
• Utilize ATS and HRIS systems to maintain accurate candidate and employee data, and support HR processes and reporting.
• Support onboarding activities to ensure a smooth and welcoming experience for new hires.
• Provide administrative support to the front office and assist with special projects as needed.
• Represent HR in a professional, front-facing capacity, building trust and maintaining strong relationships across diverse teams.
• Communicate clearly and professionally with leadership, office staff, and field teams to support engagement and alignment.
• Operate as a self-starter, independently managing multiple priorities and deadlines in a dynamic, high-pressure environment.

Essential Skills

• Minimum of 3+ years of experience in HR administration and/or recruiting.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience managing job offers and supporting compensation discussions.
• Proven ability to partner with leaders to understand hiring needs and successfully fill open positions.
• Experience with both active and passive sourcing strategies to identify and attract talent.
• Familiarity with Applicant Tracking Systems (ATS) and HRIS systems, with a commitment to data accuracy.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Excellent verbal and written communication skills with the ability to quickly build trust across teams.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Comfortable representing HR in a professional, front-facing capacity with employees at all levels.
• Self-starter who operates independently with minimal supervision.
• Reliable and accountable with a strong work ethic and follow-through.
• Calm, solutions-oriented mindset in dynamic, high-pressure situations.
• Clear and professional communicator across diverse teams, including field and office staff.

Additional Skills & Qualifications

• Experience in roofing, construction, manufacturing, or a related industry is preferred.
• Experience with Team Engine or similar recruiting and communication platforms is a plus.
• Experience working with HR systems such as ATS, HRIS, and platforms like UKG is beneficial.
• Exposure to human resources, talent acquisition, recruitmen