Time Entry Specialist

St. Louis, MO

Job Description

The Time Entry Specialist accurately records and reconciles hourly employee work hours and contractor timesheets while providing administrative support to the office. This role focuses heavily on daily data entry and timecard management for a large group of employees, ensuring that hours are correctly assigned to projects and that documentation is complete and accurate.

Responsibilities

• Perform daily batch time entry for approximately 40–60 hourly employees, ensuring all hours are accurately recorded.
• Assign employee hours to the correct projects based on current work assignments.
• Serve as backup to the Office Manager by supporting various administrative tasks as needed.
• Help plan, coordinate, and organize office events and activities.
• Reconcile contractors’ timesheets with invoices from staffing agencies to ensure consistency and accuracy.
• Follow up with employees regarding missing timecards or timecards that appear incomplete or incorrect.
• Maintain organized records of time entry and timesheet documentation for auditing and reporting purposes.
• Identify and correct data entry errors in timekeeping records.
• Communicate clearly with employees and internal stakeholders to resolve timecard discrepancies.
• Support a positive and collaborative office culture through reliable and consistent administrative support.

Essential Skills

• Strong administrative experience with a focus on data entry and office support.
• Proficiency and comfort using Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to perform repetitive work accurately and consistently.
• High attention to detail, particularly in reviewing and entering timekeeping data.
• Ability to follow established processes and meet daily deadlines.
• Strong organizational skills for managing multiple timecards and invoices.

Additional Skills & Qualifications

• Experience working in an office environment supporting hourly employees or contractors.
• Familiarity with timekeeping processes and project-based hour allocation.
• Ability to build positive working relationships and contribute to a strong team culture.
• Comfort working with staffing agency invoices and basic reconciliation tasks.

Work Environment

This position operates on a Monday through Friday schedule during normal business hours and is 100% in-office. The role involves frequent use of Microsoft Office and other standard office technologies in a professional, collaborative setting. Work is primarily desk-based with a strong focus on data entry and administrative tasks, requiring sustained attention to detail and consistency throughout the day.

This is a Contract position based out of Saint Louis, MO.

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Saint Louis,MO.

This position is anticipated to close on Aug 22, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider