The Accounting Coordinator (Retail) is a key member of the Accounting Team, providing accounting and administrative support to the Controller while helping keep our fast-growing organization organized, efficient, and financially sound. This position coordinates accounts payable activities, supports daily accounting operations, maintains organized financial records, and assists with month-end close and reporting.

Core Responsibilities

1. Accounts Payable & Vendor Management

•Manage and monitor the Accounting/AP email inbox, ensuring timely responses and processing of invoices.

• Enter and code vendor invoices accurately and timely.

• Establish and maintain vendor records, ensuring proper documentation and compliance.

• Process bill payments and complete bill close-out procedures.

• Coordinate and process retail rent payments.

• Process and reconcile Business purchases and related expenses.

• Process employee reimbursements in accordance with company policy.

• Ensure proper approvals and supporting documentation are received prior to payment.

• Prepare ACH payment batches for Controller review and approval.

•  Maintain positive vendor relationships and respond to vendor inquiries professionally.

2. Cash & Transaction Controls

• Perform initial bank transaction coding for retail entities, subject to Controller review.

•  Process retail sales tax payments accurately and timely.

•  Monitor vendor contract compliance and ensure invoices align with agreed-upon terms.

•  Process and track retail change orders.

• Assist in maintaining strong internal accounting controls and identify potential discrepancies for review.

3. Month-End Close & Financial Support

•Assist with month-end close activities in accordance with the Accounting Department's close checklist.

• Gather supporting documentation for reconciliations and financial reporting.

• Assist with account reconciliations and schedules as assigned.

• Support preparation of reports requested by management, auditors, and external accountants.

•  Assist with other accounting projects and initiatives as assigned.

4. Retail Cash Controls

• Oversee the weekly Retail Vault Count process.

• Verify store managers complete required vault counts on schedule.

• Review submitted documentation for completeness and accuracy.

• Follow up on discrepancies and escalate concerns when necessary.

• Assist with maintaining cash handling documentation and procedures.

5. Administrative & Department Support

• Maintain organized electronic and physical accounting files.

• Scan, file, and archive accounting documents in accordance with company retention policies.

• Assist the Controller with organizing projects, calendars, deadlines, and accounting documentation.

• Prepare and organize supporting documentation for audits, tax filings, financial reviews, and compliance requests.

• Maintain accounting checklists and ensure recurring departmental tasks are completed timely.

• Assist with documenting and maintaining Accounting Department Standard Operating Procedures (SOPs).

• Coordinate incoming accounting correspondence and distribute documents appropriately.

• Assist with special projects, research, and process improvement initiatives.

• Provide administrative support that enhances the efficiency and organization of the Accounting Department.

Performance Expectations

• Maintain exceptional accuracy and attention to detail.

• Process invoices and payments timely and in accordance with vendor terms.

•  Demonstrate professionalism and proactive communication regarding discrepancies, vendor issues, or accounting concerns.

• Identify opportunities to strengthen internal controls and improve department efficiency.

• Maintain an organized and audit-ready accounting filing system.

• Anticipate departmental needs and proactively assist the Controller and Accounting Team.

• Demonstrate initiative, accountability, and a willingness to learn new accounting responsibilities.

• Maintain confidentiality while handling sensitive financial information.

Why You'll Love Working for us: