BC
Bethany College
Lindsborg, Kansas
Bethany College
ADMINISTRATIVE ASSISTANT FOR FINANCIAL AID & ADMISSIONS
FLSA Status:
HOURLY, NON-EXEMPT
Department: Financial Aid & Admissions
Reports to: Vice President of Admission, Student Financial Services & Admissions Marketing
Positions Managed: None
Why Bethany:
Rooted in our Lutheran heritage and the transformative power of the liberal arts, Bethany prepares students to lead lives of purpose, leadership, creativity, and service in a complex and changing world. Located in Lindsborg, Kansas—affectionately known as "Little Sweden" and celebrated for its vibrant arts community—Bethany offers a close-knit environment where faculty and staff know students by name and mentor them in a highly personalized setting.
Education at Bethany is rooted in intellectual discovery and a deep sense of belonging, equipping students to think critically, lead ethically, and serve with purpose. As a small, private, rural college, Bethany plays an essential role in renewing civic life, expanding opportunity, and fostering community revitalization. We believe in the value of personalized liberal arts education, the power of community, and the promise of rural America.
At Bethany, you'll have the opportunity to inspire the next generation while contributing to the cultural and academic life of our campus and region as we prepare students to make meaningful contributions to the world.
About Bethany College:
Founded in 1881, Bethany College is a dynamic liberal arts institution located in Lindsborg, Kansas—known as “Little Sweden U.S.A.” Bethany provides a transformative educational experience grounded in faith, learning, and community. The College is dedicated to cultivating leaders who serve and inspire through integrity, creativity, and purpose.
Position Overview:
The Administrative Assistant for Financial Aid and Admissions plays a dual support role across two of Bethany's most student-facing offices. This position provides essential operational support to the Director of Financial Aid and to the staff in the admissions department. The role requires a detail-oriented, service-minded professional who thrives in a fast-paced environment and is committed to providing exceptional experiences for students and families throughout the enrollment journey. This is a key role for meeting and greeting visitors to the Campus Welcome Center while providing clerical support to the financial aid and admissions offices.
Essential Functions:
Financial Aid Operations
• Maintain working knowledge of the Federal Student Aid Handbook, as well as federal, state, and local regulations for administering financial aid
• Counsel students and parents on financial aid opportunities and processes, including budgeting and debt management
• Request additional information for incomplete or inconsistent applications needed for accurate awarding of financial aid
• Interact effectively with students, parents, campus departments, lenders, and funding sources
• Enter, access, and maintain data integrity within database systems
• Provide continual evaluation of processes and procedures to improve operations, efficiency, and customer service
• Participate in team meetings, conferences, and training sessions
Admissions Support
• Print letters and labels for prospective and current students; assist with bulk mailings
• Process returned mail and work to obtain updated addresses
• Review Admissions Inbox
• Assist with event days
Campus Visit & Hospitality Support
• Backup the Campus Visit Coordinator as needed with campus visit components
• Serve as a warm, professional point of contact for prospective students and families before, during, and after their visit
• Organize and maintain the campus welcome area to ensure it is inviting, orderly, and well-stocked
Office & Administrative Support
• Answer and route incoming calls on a multi-line phone system for Admissions, Financial Aid, and the broader campus
• Maintain word processing and Excel documents; assist with data entry database systems
• Support smooth office operations through strong organizational systems and attention to detail
• Participate in team meetings, providing input and suggestions for process improvement
The statements contained herein describe the scope of responsibility and essential functions