Company: Quantum Real Estate
Location: Wilmington, North Carolina
Employment Type: Full-Time
Work Arrangement: Hybrid
Compensation: $17–$23 per hour, based on experience
Schedule: Monday–Friday with flexible working hours; very occasional weekend availability may be required
Start Date: As soon as possible

Position Overview

Quantum Real Estate is seeking a highly organized, discreet, and dependable Hybrid Executive & Personal Assistant to provide comprehensive professional and personal support to a company executive.

This position is ideal for a proactive individual who thrives in a fast-paced environment, anticipates needs, handles confidential information with care, and can confidently manage a wide range of administrative, household, and lifestyle-related responsibilities.

The role combines executive administrative support with personal assistance. Work will be performed through a hybrid arrangement, with local travel throughout the Wilmington area required for errands, appointments, shopping, and property-related tasks. No out-of-town travel is expected.

Key Responsibilities

Executive and Administrative Support

• Manage the executive’s calendar, appointments, meetings, and scheduling priorities.
• Monitor, organize, and respond to emails and other correspondence as directed.
• Coordinate local and out-of-town travel arrangements, including transportation, accommodations, itineraries, and reservations.
• Prepare documents, spreadsheets, reports, and correspondence using Microsoft Word, Excel, and Outlook.
• Conduct research and provide organized summaries or recommendations.
• Maintain accurate records, files, receipts, and confidential documentation.
• Assist with expense tracking, bill payment, reimbursements, and basic financial organization.
• Help prioritize tasks and follow up on outstanding items, deadlines, and commitments.

Personal and Household Support

• Complete local errands, personal shopping, pickups, returns, and deliveries.
• Coordinate household vendors, service providers, maintenance appointments, and property-related needs.
• Schedule personal, medical, vehicle, and household appointments.
• Assist reservations, vehicle coordination, and property organization.
• Research and arrange dining, entertainment, services, gifts, and other personal requests.
• Handle sensitive personal, financial, medical, and business information with complete confidentiality.

Event and Project Coordination

• Assist with planning and coordinating business and personal events.
• Manage invitations, reservations, vendors, supplies, schedules, and event-related logistics.
• Track action items and help ensure projects are completed accurately and on time.
• Communicate professionally with vendors, clients, service providers, and other contacts on behalf of the executive.

Qualifications

• At least two years of relevant experience as a personal assistant, executive assistant, administrative assistant, office coordinator, or similar support professional is preferred.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with Quicken is a plus but is not required.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and prioritization abilities.
• Ability to manage multiple responsibilities and respond effectively to changing priorities.
• Strong attention to detail and commitment to accuracy.
• Sound judgment and the ability to work independently with limited supervision.
• Professional demeanor and a high level of discretion.

Required Personal Qualities

The successful candidate will demonstrate:

• Flexibility and adaptability
• A strong sense of urgency
• Exceptional organization
• Careful attention to detail
• Reliability and follow-through
• Initiative and proactive problem-solving
• Professionalism and good judgment
• Discretion and respect for confidentiality

Additional Requirements

• Must have a valid driver’s license, reliable personal vehicle, and appropriate automobile insurance.
• Must be comfortable driving throughout the Wilmington area for errands and appointments.
• Mileage for approved business-related travel will be reimburs