Part-Time Administrative Coordinator

Location: Olivette, MO
Schedule: Part-Time | Approximately 20 Hours per Week | Daytime Hours
Pay: $20–$25/hour, based on experience
Work Setting: On-site

Position Overview

We are seeking an organized, dependable Part-Time Administrative Coordinator to provide administrative and day-to-day coordination support to a busy team within an established electrical construction company.

This position is ideal for someone with an administrative assistant, office coordinator, project assistant, or administrative coordinator background who enjoys variety and takes pride in keeping people, paperwork, and priorities organized.

This is not a desk-only administrative position. While much of the role involves computer-based administrative work, documentation, and coordination, the individual will also move throughout the facility and plant floor to assist the team with project-related needs, materials, labeling, and other hands-on support.

The position will begin at approximately 20 hours per week during daytime business hours. As the company continues to grow, there may be an opportunity for the role and hours to expand.

Responsibilities

• Provide general administrative and clerical support to team members
• Prepare, organize, update, and maintain project-related documents and records
• Assist with data entry, spreadsheets, reports, correspondence, and other documentation
• Help coordinate schedules, meetings, deadlines, and follow-up items
• Enter and maintain accurate information within company systems
• Assist with purchase orders, invoices, and routine project paperwork
• Communicate with internal departments, vendors, and other business contacts as needed
• Track outstanding items and follow up to help keep projects and administrative tasks moving
• Prepare labels and assist with labeling project materials
• Help package, organize, and prepare project-related materials and wiring kits as needed
• Maintain organized electronic and physical filing systems
• Move between the office and plant floor to deliver, gather, or verify information and materials
• Assist with miscellaneous administrative and coordination needs as priorities change

What We're Looking For

• Previous experience as an Administrative Assistant, Administrative Coordinator, Office Coordinator, Project Assistant, Project Administrator, or similar support role
• Strong organizational and time-management skills
• Excellent attention to detail and follow-through
• Professional written and verbal communication skills
• Ability to manage multiple priorities and requests
• Comfortable using Microsoft Word, Excel, Outlook, and general office technology
• Able to work independently and take ownership of responsibilities once trained
• Dependable, adaptable, and willing to pitch in where needed
• Comfortable working in both an office and active plant/industrial environment
• Comfortable walking throughout the facility and transitioning between desk-based and hands-on support tasks
• Ability to lift and handle materials weighing up to approximately 30 pounds

Experience supporting an engineering, electrical, construction, manufacturing, or other project-based environment is helpful but not required.

Ideal Candidate

We're looking for someone who genuinely enjoys being the person who keeps things organized behind the scenes.

The right person doesn't need to be an engineer or procurement professional. We're looking for an administrative professional who communicates well, follows through, notices the details, and is comfortable helping wherever needed.

You may spend part of your day working on spreadsheets and documentation and another part walking onto the plant floor to check on materials, prepare labels, organize a project kit, or help a team member complete an administrative task.

If you enjoy variety, staying busy, and being an important support person for a growing team, this could be an excellent opportunity.

Schedule

Approximately 20 hours per week during normal daytime business hours. There is some flexibility in how the weekly hours are structured based on business needs and candidate availability.

Compensation