Department: Office

Reports to: Office Manager, CEO & Owner

Job Summary:

K&D Development is seeking an experienced and detail-oriented Controller to lead the company's financial operations and provide strategic financial oversight in a fast-paced construction environment. The Controller is responsible for managing all accounting functions, producing accurate financial reporting, monitoring cash flow, maintaining internal controls, ensuring compliance with federal, state, and local regulations, and supporting executive leadership with financial analysis and business planning. This individual will oversee daily accounting activities, coordinate with outside accountants and auditors, assist with budgeting and forecasting, and help drive the company's continued growth through sound financial management. The Controller will also work closely with Project Managers on a daily basis to ensure invoices are generated, submitted, collected, and vendor payments are processed in a timely manner, helping maintain healthy project cash flow and financial accountability. The ideal candidate is highly organized, trustworthy, proactive, and capable of balancing strategic financial leadership with hands-on operational responsibilities.

Duties/Responsibilities:

Shared duties with office manager when she is not around or is out of office:

· Serves visitors by greeting, welcoming, and directing them appropriately.

· Notifies company personnel of visitor arrival.

· Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting, and distributing mail, and preparing documents.

· Maintains office files; implements an efficient system for other staff to access files and records and creates new folders for filing system with Office Manager.

· Answers office phone and schedules estimates using the phone protocol list.

· Answers office phone to pay /approve phone sales.

Duties/Responsibilities:

· Manages info email and your email (info email will be forwarded to your email).

· Assists Office manager, CEO, and Owner with the clerical preparation of any requested documents

· Schedules meetings and interviews as requested by the President, CEO, and Owner.

· Makes photocopies; mails, scans, and emails documents; and performs other clerical functions as requested.

· Files documents into appropriate job folders and vendor folders.

· Close out Jobs in Builder Trend and files away the physical file

o Entering COGS (labor costs)

o Creating final P&L

o Shares P&L with Project managers and CEO’s at bi-weekly meetings

· Applies for permits in permit portals, assists with management of permits we pull, including sending contracts for construction management (permits).

• Maintains the documented system of accounting policies and procedures.
• Performs the production of periodic financial reports; ensures that the reported results comply with generally accepted accounting principles or international financial reporting standards.
• Provides financial analysis, with emphasis on capital investments, credit lines, and vendor contract negotiations.
• Works with external auditors and provides needed information for the annual audit for general liability insurance and workman’s comp.
• Ensures compliance with local, state, and federal government requirements.
• Information Systems Administrator as needed: QuickBooks, Buildertrend, Expensify.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records. Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Records entry of, verifies documentation for, and distributes petty cash.
• Ensures proper processing of payroll deductions for taxes, benefits, and other deductions. – Office manager does all payroll – controller assists as needed.
• Manages outside reconciliation accounting firm.
• Directs the preparation and prepares all financial statements, general ledger, including income statements, balance sheets, shareholder reports, tax returns, and governmental agency reports.
• Analyzes operations to identify areas in need of reorganization, downsizing, or elimination.
• Works with the President, CEO and Owner and other executives to coordinate planning and establish priorities for the planning process.
• Performs other related