Job Description | Controller

Division | Finance, Retail & Operations

Department | Accounting

Reporting Relationship | Interim CFO Consultant & Interim COO

About The Newark Museum of Art:

We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides.

We welcome everyone with inclusive experiences that spark curiosity and foster community.

Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state's largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas, with particular strength in Native American art; Arts of the Ancient Mediterranean, and Decorative Arts.

Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1868); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century.

Job Summary:

As a member of the Directors Group within the Leadership Team, the Controller is critical to the Museum’s Strategic Vision Plan. The Controller develops strong partnerships with department heads to promote cross-functional work. This individual oversees financial governance strategy and compliance, and will work closely with the Interim CFO and Interim COO to keep Finance Committee members and the Trustees abreast of critical financial matters. Responsible for continuously evaluating the Museum’s financial risks to mitigate and minimize exposures. Leads financial business process improvement and change management. Collaborates to implement the organization’s strategy, while promoting collective effort and unity.

Work Schedule:

This position is a full-time, hybrid onsite/remote position, required to work onsite at least three (3) days per week / may work from home up to two (2) days per week. Flexibility in scheduling is required as needed.

Responsibilities:

Closing and Controllership

• Completes monthly, quarterly, and annual closing on a timely basis.
• Oversee financial governance strategy and compliance.
• Develop an annual budget, forecast and/or mid/long-term financial plan in collaboration with the Museum’s senior leaders and department heads. 
• Establishes, reviews, and standardizes the Museum’s accounting policies and procedures.
• Responsible for assessing the design and effectiveness of internal controls. Works with user departments to search for improvements and provide practical solutions.
• Oversee the purchase-to-pay business cycle. Manages expense classifications, accounts payables and accruals.
• Oversee the revenue cycle by monitoring various income streams, ensuring accuracy and completeness of financial records, and assessing the collectability of receivables.
• Works closely with the Development department to manage grants and contributions and assist in related grants reporting.
• Oversees merchant banking and other online transactions to ensure completeness and accuracy.
• Develops and tracks capital project budgets with Facilities and Development departments. Monitors and adapts to changes and deviations.

Financial Reporting

• Responsible for the issuance, maintenance, and improvement of managerial reporting. Provides monthly variance analysis and solutions to the deviations. 
• Responsible for various presentation materials for committees, executives, and other ad hoc projects.
• Ensures timely issuance of audited financial statements and filing of various tax forms including Form 990. Primary contact for an external accounting firm.

Treasury Management

• Manages cash flows. Maintains effective banking and broker relationships and employs their services.