Sales Coordinator

Gateway Fleets | Riverside, CA (Hybrid/Remote Considered) | Non-Exempt, Hourly

About the Role:

Gateway Fleets is a fast-growing fleet solutions company with an ambitious revenue ramp ahead. We are looking for a highly organized and execution-focused Sales Coordinator to support our commercial team and drive deals from initial quote through contract execution and invoicing.

This role sits at the center of revenue execution, partnering closely with our Account Executives to structure deals, generate quotes, manage contracts, and ensure accurate billing. You will serve as a key operational counterpart to sales, helping move opportunities forward while maintaining accuracy, speed, and consistency across all commercial workflows. The role currently reports to our Chief Revenue Officer, with the expectation of transitioning to a Sales Manager as the team grows.

Key Responsibilities:

Deal Desk and Sales Execution

• Partner with Account Executives to structure, review, and advance deals from quote to close

• Ensure pricing, terms, and deal structures align with company guidelines and approvals

• Track deal progress, key milestones, and required documentation to ensure timely execution

• Identify and resolve bottlenecks in the deal cycle

Quote Generation and Pricing Support

• Build and deliver accurate customer quotes based on pricing models, configurations, and deal terms

• Support sales in structuring deals to meet customer needs while protecting margin and standard terms

• Maintain consistency and accuracy across all commercial outputs

Contract Lifecycle Management

• Prepare, manage, and track customer agreements (lease agreements, order forms, etc.)

• Coordinate redlines and revisions across sales, legal, and customers

• Ensure timely execution and completeness of all required documentation

• Maintain organized contract records and version control

Invoicing and Billing Support

• Partner with finance to generate and issue invoices aligned with executed agreements

• Validate pricing, billing terms, and schedules prior to invoicing

• Track invoice status and support resolution of discrepancies or customer questions

Customer Coordination

• Serve as a point of contact for customers on quotes, contracts, and documentation when appropriate

• Help drive responsiveness and clarity during the sales process

• Support a smooth and professional customer experience

Revenue Tracking and Reporting

• Maintain accurate data across CRM and internal tracking tools

• Support basic reporting on pipeline, bookings, and invoicing status

• Ensure alignment between sales, finance, and operational data

• Assist with ad hoc reporting and data hygiene efforts

Cross-Functional and Event Support

• Act as a liaison between Sales, Finance, Marketing, Operations, and Customer Success

• Support customer onboarding readiness from a commercial documentation standpoint

• Assist with event marketing and field activations (demo days, ride-and-drives, conferences)

• Track leads, follow-ups, and outcomes from events

Qualifications:

• 3 to 6 years of experience in sales operations, deal desk, sales support, or a similar role

• Experience supporting deal structuring, quoting, contracts, and/or invoicing

• Strong attention to detail and ability to manage multiple deals simultaneously

• Comfortable working cross-functionally and engaging with customers when needed

• Proficiency in CRM systems (e.g., Salesforce, HubSpot, Pipedrive), Excel, and PowerPoint

• Strong organizational and communication skills

Nice to Have:

• Experience in leasing, logistics, fleet, or infrastructure businesses

• Exposure to pricing strategy or deal approval processes

• Familiarity with contract lifecycle or billing systems

What Success Looks Like:

• Deals move efficiently from quote to executed contract with minimal friction

• Pricing, contracts, and invoices are accurate and consistent

• Sales team can focus on selling while deal execution runs smoothly

• CRM and reporting data is clean and reliable

• Customers experience a clear, responsive, and professional process

Compensation:

The hourly pay range for this position is $28.00 to $36.00 per hour. Actual co