The Inventory & Procurement Manager is responsible for overseeing inventory levels, tracking inventory movements, and ensuring inventory accuracy within the organization. This role involves maintaining inventory systems, collaborating with our team to ensure materials availability, and implementing best practices in inventory management. This position will work closely with warehouse and sales to support efficient operations and drive continuous improvement in inventory control processes.

Responsibilities:

• Track and manage inventory levels to ensure alignment with demand and minimize stock discrepancies.
• Conduct regular inventory counts and reconciliations to verify stock accuracy and address any variances.
• Maintain and update inventory management systems, ensuring real-time data accuracy.
• Organize inventory items to ensure efficient operational flow.
• Strategic organizational thinking to maximize order picking
• Coordinate with purchasing, warehouse, and production teams to ensure materials availability and proper storage conditions.
• Procurement of regularly ordered sourced items.
• Build and manage relationships with vendors, negotiate pricing, and monitor delivery timelines
• Identify and investigate discrepancies in inventory, addressing root causes and implementing corrective actions.
• Develop and implement inventory control procedures and policies to enhance operational efficiency.
• Clean and declutter shelving and warehouse as necessary
• Organization & tracking of tools and material
• Monitor Work-in-Progress (WIP) and prioritize tasks to meet deadlines
• Receive inbound shipments
• Optimize product labeling
• Prepare and analyze inventory reports, providing insights and recommendations to management.
• Support annual and periodic inventory audits and assist in preparing related documentation.
• Collaborate with vendors and suppliers to track order fulfillment and manage backorders.
• Conduct cycle counts and assist in planning for inventory forecasting.
• Monitor inventory turnover rates, recommend inventory adjustments, and reduce obsolescence.
• Identify opportunities for process improvement and implement changes to optimize inventory management.

## What you'll own

**Inventory accuracy**

- Run cycle counts and reconciliations on a schedule you design — not a once-a-year fire drill

- Investigate variances to root cause and put a fix in place so the same variance doesn't come back next quarter

- Keep our inventory system reflecting physical reality in real time across [ERP/WMS], QuickBooks Online, and Shopify

**Purchasing and vendor management**

- Own reordering for recurring stock items — right quantity, right time, no stockouts and no dead capital sitting on a shelf

- Build working relationships with our vendors, negotiate pricing, and hold them to delivery commitments

- Track open POs, chase backorders, and give the team an honest ETA before they have to ask

**Warehouse flow and organization**

- Lay out inventory so the highest-velocity items are the easiest to pick

- Receive inbound shipments and get them put away and system-accurate the same day

- Improve labeling, location naming, and shelving so a new hire can find a part without asking anyone

- Keep tooling and material organized and accounted for

**Production and order support**

- Coordinate with the shop and warehouse so fabrication and assembly never stop for missing material

- Monitor WIP and flag priorities when deadlines are tight

**Analysis and improvement**

- Report on turns, aging, and obsolescence — and bring recommendations, not just numbers

- Set reorder points and min/max levels grounded in actual sales data

- Support periodic audits with documentation that's already in order

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## What success looks like

**First 30 days** — You know the building, the top 200 SKUs, and where the counts don't match. You've made your own list of what's broken.

**First 90 days** — A cycle count program is running. Reorder points exist for our fastest-moving items. Receiving is same-day. You've closed the three biggest accuracy gaps you found.

**First year** — Stockouts on core parts are rare enough to be notable. Obsolete inventory is measurably down. The purchasing calendar runs on data instead of memory, and you're the person the rest of the company checks with