Position Summary

The Equipment Manager is responsible for the effective, efficient, and safe management of all Civil Werx equipment, vehicles, and assets. This role oversees the entire lifecycle of the fleet—including inventory control, preventative maintenance, field and shop repairs, and regulatory compliance. The Equipment Manager coordinates equipment utilization, tracks operational costs, schedules service, and provides hands-on mechanical and welding support when necessary to optimize resource allocation and minimize downtime.

Core Responsibilities & Duties

1. Fleet Management & Operational Coordination

·         Manage, track, and organize all company-owned and rented assets, including heavy equipment, commercial vehicles, support vehicles, small/medium equipment, and specialty tools.

·         Plan, coordinate, and schedule equipment utilization across multiple project sites to ensure maximum efficiency.

·         Supervise and facilitate all equipment maintenance, fueling, and repair logistics both in the central shop and live project sites.

·         Evaluate equipment performance and lifecycle metrics to provide data-driven buy/sell recommendations to company ownership.

2. Maintenance, Repair & Technical Execution

·         Ensure all machinery and vehicles are systematically inspected, calibrated, and maintained in strict accordance with manufacturer recommendations and government standards.

·         Perform hands-on mechanical repairs and various types of welding as required to reduce department workload or train junior staff.

·         Diagnose mechanical issues and proactively identify potential equipment failures before they cause project delays.

3. Financial Management & Budgetary Control

·         Work within established budgetary constraints and actively assist leadership in developing the annual equipment division budget.

·         Generate detailed, accurate estimates for parts, labor, and repair costs prior to initiating major work.

·         Monitor inventory levels of replacement parts and track consumable items to eliminate waste and control costs.

4. Leadership, Safety & Compliance

·         Lead, mentor, and ensure a highly skilled, safety-conscious, and functional mechanic workforce.

·         Maintain meticulous records for all equipment, including titles, licenses, safety inspections, warranties, and third-party service agreements.

·         Enforce rigorous safety principles across the shop and jobsites, ensuring team compliance with applicable local, state, and federal laws, codes, and regulations.

·         Maintain a positive, collaborative working relationship with all company divisions, willingly assisting team members outside regular duties to support broader organizational goals.

Measurable Performance Expectations (MPEs)

·         Equipment Downtime: Maintain fleet and tool readiness rates at or above target percentages, minimizing project delays due to mechanical failure.

·         Budget Adherence: Deliver shop operations, parts purchasing, and outsourced maintenance within standard variances of the approved annual budget.

·         Compliance Accuracy: Achieve 100% up-to-date compliance tracking for vehicle licensing, DOT/government inspections, and warranty claims with zero penalties.

·         Estimate Precision: Maintain accurate pre-work estimates for labor and parts, keeping variances on major repairs within established thresholds.

Qualifications & Education Requirements

·         Education: High school diploma or equivalent.

·         Experience (Mechanic): Proven years of experience as a heavy equipment and/or large commercial