• Establish and maintain effective and harmonious working relationships with other employees and deal tactfully and courteously with outside entities and the general public
• Maintain confidentiality of information.
• Follow scheduled accounting calendar and assist project managers and staff on billing accuracy to ensure invoices sent to clients from corporate office are correct.
• Assist with all accounting aspects of project from setup to close in the accounting software to ensure accurate time and data is maintained.
• Enter Accounts Payable data.
• Assist with Accounts Receivable and work with Project Managers and Office Manager to provide client requested backup.
• Serve as support to Office Manager for pre-employment hiring process and new hire orientation.
• Assists with proofreading reports and correcting grammatical errors.
• Establish and maintain contract/report and correspondence files; maintain filing systems in line with the records retention program.
• Administrative: Assist with inventory and restocking of PPE, office supplies, kitchen supplies. Distribute fuel cards and drug screening forms when needed.
• Schedule and set up meetings, schedule conference calls and appointments
• Operate and troubleshoot a variety of office machines, such as printers, punching and binding machines, folding machines, laminators, copiers, etc.
• Facilities Management: Serve as contact for local office to assist with scheduling service calls for all aspects of building maintenance. Will also serve as backup for maintenance and repair calls for office machinery.
• Complete tasks accurately, on schedule, and without prompting. Demonstrate compliance with all required safety protocol.
• Responsive and professional when interacting with Clients, Visitors, and Team Members.

Qualifications:

Schedule: Monday - Friday 8AM - 5PM

Job Type: Full-time

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