OFFICE DIRECTOR


Apni Mandi  |  Newark, California


Position: Office Director

Location: Newark, California (on-site, 5 days per week)

Reports to: Director of Operations

Compensation: $55,000 per year.

Employment type: Full-time, exempt

 

Position SummaryApni Mandi is a fast-growing Indian grocery chain. We offer top quality products at a very competitive price. We are expanding and have a 5-year plan to become the largest Indian grocery in the western United States. 

We are hiring an Office Manager to anchor day-to-day operations at our Newark, California headquarters. This is a hands-on, broad-scope role that owns accounts payable, the full-cycle hiring process, light financial and operational analysis, and the smooth running of the physical office. The right candidate is detail-focused but able to zoom out, comfortable handling confidential financial and personnel data, and brings a service mindset to supporting employees across the company. Hini language skills or Spanish language skills are an advantage.

You will work closely with the leadership team and will have meaningful autonomy to shape how the office runs.

Key Responsibilities
Accounts Payable & Bookkeeping
·       Manage the corporate credit card expense workflow: collect receipts, code transactions, and reconcile monthly statements.

·       Reconcile bank and credit card accounts; assist the external accountant or controller with month-end close, accruals, and audit support.

·       Track aging payables and report cash-flow exposure to leadership weekly.

Human Resources & Hiring
·       Own the full hiring lifecycle for non-executive roles: drafting job descriptions, posting to LinkedIn, Indeed, and ZipRecruiter, screening resumes, scheduling interviews, and coordinating debrief sessions.

·       Run new-hire onboarding: I-9 verification, E-Verify, federal and California new-hire reporting, benefits enrollment, equipment provisioning, and first-week orientation.

·       Maintain accurate, confidential personnel files in compliance with California labor law and federal record-retention requirements.

·       Administer payroll input in coordination with the payroll provider (Gusto, ADP, or Paychex); track PTO, California-mandated sick leave, and timesheets.

·       Coordinate benefits administration: medical, dental, vision, 401(k), commuter benefits, and open enrollment.

·       Support performance review cycles, employee handbook updates, workplace policy enforcement, and offboarding procedures.

·       Serve as the first point of contact for employee questions on pay, benefits, leave, and workplace concerns; escalate sensitive matters to leadership or outside HR counsel.

Analysis & Reporting
·       Build and maintain spreadsheets to track operating expenses, vendor spend, headcount, recruiting funnel metrics, and benefit costs.

·       Produce monthly and quarterly variance reports comparing actuals to budget; flag anomalies and propose corrective action.

·       Use Excel and Powerpoint.

·       Maintain dashboards in Excel or Google Sheets for AP aging, open requisitions, and other key operating metrics.

Office Operations & Administration
·       Serve as the primary point of contact for the Newark office: greet visitors, manage incoming calls and mail, and coordinate couriers and shipping.

·       Maintain office supply inventory, kitchen stock, and shared workspace cleanliness; manage relationships with the building landlord and facilities vendors.

·       Coordinate office events, team lunches, all-hands meetings, and occasional executive travel arrangements.

·       Manage IT vendor coordination for laptop provisioning, software licenses, and basic helpdesk triage; escalate technical issues to the appropriate vendor or contractor.

·       Maintain physical and digital filing systems; ensure document retention and confidentiality policies are followed.

·       Support leadership with calendar management, expense reports, and other administrative requests as needed.

Required Qualificat