Job Description

About the job

The Role

This position will report to: Cellar Manager

Travel Requirements: Based on Business needs 7-10%

FLSA Status: Non-Exempt

Shift:1

Employment Category: Full-Time Regular

Pay Range: $20HR to $21/HR

Onsite Position

JOB STATEMENT: The General Clerk – Cellar Support provides administrative and clerical support to the Cellar and Winemaking teams, with a primary focus on Purchase Order (PO) entry and maintenance in Vintrace. This role ensures accurate data entry, timely processing of cellar-related purchases, and effective coordination between cellar operations, purchasing, and accounting. The position is essential to supporting smooth cellar operations, inventory accuracy, and financial controls.

Vintrace & Purchase Order Support

• Create, enter, and maintain Purchase Orders (POs) in Vintrace for cellar supplies, materials, chemicals, packaging, and services
• Verify PO details for accuracy, including vendor information, quantities, pricing, and delivery dates
• Track PO status and follow up with vendors and internal teams as needed
• Assist with reconciliation of invoices against POs and receiving records

Cellar Administrative Support

• Support Cellar staff with clerical and documentation needs
• Maintain accurate records for cellar purchases, inventory, and deliveries
• File, scan, and organize cellar-related documentation (POs, invoices, receiving records)
• Assist with data entry related to inventory movements or cellar activities when required

Coordination & Communication

• Communicate with vendors, cellar personnel, and accounting to resolve discrepancies
• Serve as a liaison between Cellar Operations and administrative departments
• Provide timely updates to supervisors regarding PO issues, shortages, or delays

Compliance & Accuracy

• Ensure all entries comply with company policies and internal controls
• Maintain confidentiality of pricing and vendor information
• Follow safety and operational guidelines when working in or around cellar areas

JOB REQUIREMENTS

Knowledge of:

• Cellar Standard Operating Procedures
• Company Safety Procedure

Skills in:

• Reading and writing
• Working with limited amount of supervision
• Wine Industry or similar experience

Preferred Qualifications

Experience working in a winery, cellar, or agricultural production environment

• Prior experience using Vintrace or similar production/ERP systems
• Familiarity with Purchase Order processes and inventory management
• Basic understanding of accounting or invoice reconciliation

Required Qualifications

Strong organizational and time-management skills

• Clear verbal and written communication
• Ability to work independently and as part of a team
• Problem-solving and follow-through
• Comfortable working in a fast-paced, seasonal environment
• Previous clerical, administrative, or data-entry experience
• Strong attention to detail and accuracy
• Proficiency with computers and data entry systems
• Ability to manage multiple tasks and meet deadlines
• Knowledge of Microsoft Office Suite, ERP, Order Programs
• Must be a person, professional and approachable.
• Willingness and ability to follow company and department policies and rules
• Computer – Microsoft Office suite, Oracle HCM Cloud, Kronos, ERP

PHYSICAL REQUIREMENTS:

· Ability to sit or stand for extended periods

· Occasional walking through cellar and production areas

· Ability to lift to [25–40 lbs., if applicable]

· Willingness to work flexible hours during harvest or peak production periods

WORK ENVIRONMENT:

• Limited noise level
• Indoor climate

PERSONAL PROTECTIVE EQUIPMENT REQUIRED:

• Side shield safety glasses, safety vest, head/ear protection, and proper footwear when in production facility

EEO STATEMENT:

Bronco Wine Company is dedicated to fostering a diverse and inclusive workplace and takes pride in being an equal opportunity employer. All qualified ca